About the Role
A Dermatology clinic chain and a Skincare Company trading online and directly to tradein Ireland and the UK are seeking a detail-oriented Bookkeeper / Administrator to manage the day-to-day financial operations across both businesses. This is a hands-on role covering invoicing, bank reconciliation, supplier and accounts payable management, and cash flow forecasting, all managed through Xero.
The successful candidate will work closely with the Director to keep financial records accurate and up to date, ensure suppliers and service providers are paid on time, and provide forecasting support to aid business planning across a clinic, an e-commerce skincare brand, and related ventures.
Key ResponsibilitiesBookkeeping & Reconciliation
- Maintain accurate day-to-day bookkeeping for both entities in Xero
- Perform regular bank reconciliations across multiple accounts and currencies (EUR/GBP)
- Reconcile Shopify sales, trade sales, payment processor settlements (e.g. Shopify Payments, Stripe), and merchant fees against bank deposits
- Reconcile credit card statements and petty cash
- Investigate and resolve discrepancies promptly
Accounts Payable & Supplier Management
- Process supplier invoices and manage the accounts payable ledger in Xero
- Schedule and process supplier payments in line with agreed terms
- Liaise directly with suppliers on queries, payment terms, and outstanding balances
- Maintain up-to-date supplier records and payment history
Invoicing & Accounts Receivable
- Raise and issue client/customer invoices where required
- Track outstanding receivables and follow up on overdue payments
- Support clinic billing processes as needed
Forecasting & Reporting
- Assist with year-end preparation and liaison with external accountants
General Business Administration
- Support VAT compliance across Irish and UK obligations
- Maintain organised financial records and documentation in Xero for audit/compliance purposes
- General administrative support to the Director as required across both businesses
Requirements
- Proven bookkeeping/accounts experience (4+ years), ideally across multiple entities
- Strong working knowledge of Xero (required) — bank feeds, reconciliation, reporting, multi-currency
- Experience with e-commerce reconciliation (Shopify, payment gateways) is a strong advantage
- Understanding of Irish VAT; UK VAT knowledge a plus given cross-border trading
- Excellent attention to detail and accuracy
- Strong organisational skills and ability to manage competing priorities across two distinct businesses
- Confident, professional communicator for supplier liaison
- Discretion in handling sensitive financial information
- Bookkeeping/accounting qualification (e.g. IATI, Accounting Technician) desirable but not essential with relevant experience
Nice to Have
- Experience in healthcare/clinic administration or retail/e-commerce
- Experience supporting a small business through growth or multi-entity structuring
Pay: €35,000.00-€43,000.00 per year
Work Location: Hybrid remote in Dublin, County Dublin
