Job Title: Specialist Administrator
Department: Theatre
Job Type: Permanent
Hours: 39 per week
About the Hermitage Clinic
Blackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. The Theatre provides a range of surgical services, and this role is important in making a significant contribution in maintaining Meditech Database.
About the Role
The role is responsible for the verification of all cases including theatre, Endoscopy, Minors and Cath Lab. The Up-to-date maintenance of the Meditech database.
Key Responsibilities
Operations
To ensure all operational timestamps associated with every procedure are completed at point of care in Meditech Theatre, Endoscopy, Minors and Cath lab
All procedures to be verified in timely manner.
Ensure all documents are electronically signed by the end of the day.
Perform daily charge reconciliation to ensure all charges generated the previous day.
Ensure all procedures are coded appropriately.
Maintain all records related to implantable devices.
Maintain SUR /MM dictionaries in terms of flagging any implants for tracking.
Provide backup cover for theatre scheduler.
Participate in audits as required.
Maintain all preference cards on the system updating continuously with new items used by consultants and if items are changed / deactivated and replaced with another.
Create all new preference cards for new procedures and surgeons.
Responsible for setting up new procedures received that have previously not been set up. Only VHI codes are used in Theatre so liaise with Finance to determine if VHI code prior to setting up and to get billing codes - also need to liaise with Scheduler to ensure thy use correct code if it is a non VHI code
Quality Improvement and Risk Management
-
Participate in hospital accreditation processes.
Personal & Professional Responsibilities
-
Attend in a timely manner all mandatory education sessions.
-
Maintain a professional portfolio.
Planning and organisational skills
-
Prioritise and plan workload to ensure they
Essential Criteria
Numeracy, communication and organisational skills
Negotiating Skills
IT skills
Risk Management
Excellent interpersonal and communication skills
Please Note:
Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.
Blackrock Health Hermitage Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.
Blackrock Health Hermitage Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at [email protected]
It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position.
