Travel & Administration Coordinator
Location: Naas, Co. Kildare, Ireland
Company: DECI Ltd.
DECI Ltd. is a leading engineering and commissioning company delivering mission critical projects across Europe, the USA, and the Middle East. Due to continued growth, we are looking for an organised, proactive, and detail focused Travel & Administration Coordinator to join our team in our Naas office.
This role will support the coordination of travel and accommodation for employees working across multiple international projects, while also assisting with administration and finance related support tasks.
We are looking for someone who enjoys organisation, problem solving, and working within a fast paced environment. This is an excellent opportunity for someone looking to build a long term career within a growing international company, with significant room for growth and progression over time.
Please note that our office location may potentially move later this year to an area closer to Monasterevin, Co. Kildare.
Key Responsibilities
- Booking flights, accommodation, car hire, and other travel arrangements for employees
- Coordinating travel requirements across multiple international projects and locations
- Obtaining quotes and sourcing the most suitable travel and accommodation options
- Managing travel schedules, trackers, and employee itineraries
- Communicating travel arrangements and updates to employees
- Managing travel related expenses and maintaining accurate cost records
- Uploading invoices, receipts, and supporting documentation
- Assisting with event bookings and coordination
- Processing and uploading expenses into Sage
- Supporting document management, filing, and general office administration
- Maintaining accurate records, databases, and administrative systems
- Providing day to day administrative support to the operations team
- Assisting with ad hoc administrative and coordination tasks as required
Requirements
- Previous experience in administration, travel coordination, office support, customer service, or a similar role preferred
- Strong organisational and multitasking skills
- Excellent attention to detail
- Ability to work independently and manage multiple priorities
- Strong communication skills, both written and verbal
- Comfortable working in a fast paced environment
- Good knowledge of Microsoft Office and general computer systems
- Experience with Sage or finance systems is beneficial but not essential
- Positive attitude and willingness to learn
- Full right to work in Ireland
What DECI Offers
- Pension scheme
- Paid annual leave and public holidays
- Company laptop and required equipment
- Long term career progression opportunities
- Supportive and collaborative team environment
- Opportunity to work closely with senior management
- Exposure to a growing international business operating across Europe, the USA, and the Middle East
- Modern office environment
- Stable permanent position with future growth potential
Pay: €27,000.00-€32,000.00 per year
Benefits:
- Company events
- Company pension
- Free or subsidised travel
- On-site parking
- Sick pay
Ability to commute/relocate:
- Naas, County Kildare: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your right to work in Ireland? Ex. Irish Citizen, Stamp 1G, Stamp 4 etc
- Where in Ireland are you currently located?
- When are you able to start a new role?
Work authorisation:
Work Location: In person
