HalloweenHQ is Ireland's leading Halloween retailer, operating one of the country's largest seasonal retail businesses. Every year, we transform our operation into a fast-paced, high-volume business, supplying thousands of customers with costumes, decorations and party products throughout the Halloween season.
We're looking for an organised, proactive and reliable Seasonal Administrative Support team member to join us from 1st August until early November. This is a fantastic opportunity to gain experience in a dynamic retail environment where every day brings new challenges.
About the Role
As Seasonal Administrative Support, you'll play a key role behind the scenes, helping ensure our stores and Head Office operate efficiently during our busiest time of the year.
You'll work closely with the Directors, Management Team and Store Managers, providing administrative support across multiple areas of the business while helping coordinate the day-to-day operation of HalloweenHQ.
No two days are the same, and the ability to adapt, prioritise and stay organised is essential.
Key Responsibilities
- Provide daily administrative support to the Directors and Management Team.
- Manage emails, phone calls and general office enquiries.
- Prepare, organise and maintain company documentation and records.
- Process invoices, supplier paperwork and purchase documentation.
- Perform accurate data entry across company systems.
- Prepare reports and spreadsheets as required.
- Assist with recruitment administration, interview scheduling and onboarding documentation.
- Support payroll administration by preparing employee information and timesheets.
- Liaise with suppliers, stores and external partners.
- Assist Store Managers with administrative requests throughout the season.
- Handle daily cash reconciliation, prepare cash reports and complete bank lodgements accurately and securely.
- Help coordinate operational tasks to ensure stores remain fully supported during the Halloween season.
- Provide general office support wherever required during this busy trading period.
What We're Looking For
We're looking for someone who is:
- Highly organised with excellent attention to detail.
- Comfortable working in a fast-paced environment with changing priorities.
- Able to work independently while supporting a wider team.
- Confident communicating with colleagues, suppliers and external contacts.
- Reliable, trustworthy and able to handle confidential information.
- Calm under pressure and able to meet deadlines.
- Flexible and willing to help wherever needed throughout the season.
Skills & Experience
- Previous experience in administration, office support or a similar role.
- Strong computer skills, particularly Microsoft Excel, Outlook and Word.
- Excellent organisational and time management skills.
- High level of accuracy and attention to detail.
- Cash handling, reconciliation and bank lodgement experience is desirable.
- Previous retail or seasonal business experience would be an advantage.
Contract
- Seasonal Fixed-Term Contract.
- Start Date: 1st August.
- End Date: Early November.
- Full-time position.
Why Join HalloweenHQ?
Halloween is the biggest and most exciting time of the year for us.
You'll become part of a passionate, energetic team working together to deliver an incredible season. It's a fast-paced role where you'll learn a huge amount in a short period of time, gain valuable experience and make a real contribution to one of Ireland's busiest seasonal retail operations.
If you enjoy organisation, thrive under pressure and love being part of a team, we'd love to hear from you.
Job Types: Full-time, Temporary, Contract
Contract length: 3 months
Pay: €15.00-€17.00 per hour
Work Location: Hybrid remote in DUBLIN 12, County Dublin (D12)
