Merlin Car Auctions is Ireland’s premier auction house and market leaders in the industry. As a “Great Place to Work” company we are proud to boast that we have an exceptional culture, the reason is, that we only recruit the best. We are delighted to offer a unique opportunity to an exceptional individual to join our team as an Office Administrator with a key focus on the management of the processing within our busy Change of Ownership Department.
Our ideal candidate will:
- Be organised, efficient and eager to succeed
- Have previous experience in a busy administration role with strong experience in MS office
- Have a commitment to high standards and a positive, can-do approach to work
- Be highly efficient and organised with excellent attention to details and the ability to prioritise work
- Be customer focused with excellent customer service skills
- Have excellent interpersonal and communication skills (written and oral), with excellent command of the English language
- The ability to multitask in a fast-paced environment
- Previous experience in the motor industry is ideal but not essential
Office Administrator Permanent – 39 hours per week (Monday to Friday)
Duties & Responsibilities:
The main duties and responsibilities of the role involve the following:
Change of Ownership Department
- The management of the entire Change of Ownership process including processing, requesting and applying for logbooks.
- Processing of logbooks for all vehicles sold at auction (Up to 300 cars sold per week)
- Ensuring all Eflows and any other fines are cleared and transferred
- Requesting all logbooks from trade garages and ensuring they arrive within the designated time frame.
- Building and maintaining good relations with partnered garages and all other business associates
- Weekly tax office runs for replacement logbooks
- Running monthly invoice charges for all replacement VLC’s and ensuring payment is made
- Updating out Kingfisher system on all logbook updates
*Full training is provided in-house for Change of Ownership
Office Administration:
- Act as a point of contact for customers, suppliers and business associates
- Administrative and sales support with team members and customers
- Dealing with a busy customer counter answering calls and emails as required and dealing with client queries
- Any adhoc duties assigned including filling in with other departments
- The successful candidate must have the ability to work on own initiative as well as working as part of a team
If you feel this position is for you, please send your cover letter and CV to [email protected]
Looking for the suitable candidate to start in September 2026
€30 - €35k per annum DOE
Job Types: Full-time, Permanent
Pay: €30,000.00-€35,000.00 per year
Benefits:
- Bike to work scheme
- Employee assistance program
- On-site parking
- Sick pay
Education:
- Leaving Certificate (required)
Experience:
- Microsoft Office: 1 year (required)
- Administration: 1 year (required)
Work Location: In person
