Role Overview
We are seeking a detail-oriented and organised Accounts Assistant to join our team in Bolands Waterford. The successful candidate will play a key role in supporting the day-to-day accounting operations of the dealership, with a strong emphasis on vehicle invoicing, manufacturer support accounting, and reconciliation of back-end vehicle margins.
This role requires excellent numerical accuracy, strong administrative skills, and the ability to work effectively in a fast-paced dealership environment.
Key Responsibilities
Vehicle Invoicing & Sales Accounting
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Process and raise vehicle sales invoices accurately and in a timely manner.
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Ensure all vehicle deal packs are complete and compliant prior to invoicing.
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Verify vehicle costs, retail prices, trade values, and associated charges.
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Post vehicle purchases, sales, and transfers to the Dealer Management System (DMS).
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Liaise closely with the sales department regarding vehicle documentation and deal queries.
Manufacturer Supports & Incentives
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Account for manufacturer supports, bonuses, rebates, and dealer incentives.
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Reconcile manufacturer statements and ensure all supports are claimed and received.
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Monitor outstanding claims and follow up with manufacturers where necessary.
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Maintain accurate schedules for bonus accruals and support payments.
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Assist in month-end reporting relating to franchise and manufacturer supports.
Back-End Margin Reconciliation
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Reconcile back-end vehicle margins including finance commissions, warranty income, and ancillary products.
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Investigate and resolve discrepancies between expected and actual margins.
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Prepare margin analysis reports for management review.
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Ensure all back-end income is correctly posted and supported by documentation.
Skills & Experience
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Previous experience in an accounts or bookkeeping role, ideally within the motor industry.
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Experience with vehicle invoicing and dealership accounting systems preferred.
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Strong understanding of reconciliations and accounting controls.
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High level of accuracy and attention to detail.
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Good organisational and time management skills.
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Strong communication and interpersonal abilities.
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Proficient in Microsoft Excel and accounting software/DMS systems.
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Ability to work independently and as part of a team.
What We Offer
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Competitive salary package.
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Opportunity to work within a well-established dealership group.
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Supportive team environment.
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Career development and progression opportunities.
