The Role / Location
We currently have an opportunity for a Senior Facilities Manager in our expanding Facilities Management (FM) division. Reporting to the Associate Director within the FM team, you will oversee the daily delivery of FM services across a diverse mixed-use portfolio in Dublin. Together with a team of direct reports and leading market technology, you will provide advice and guidance on all core Facilities Management issues, facilitating the business in achieving its goal of creating a sustainable future for our managed portfolio and its occupants.
You will be ambitious, dedicated to understanding our clients' needs, and work collaboratively towards shared objectives; motivating teams and individuals, demonstrating confidence in your decisions, and possessing the ability to adapt to unexpected challenges.
A strong understanding of and enthusiasm for technology will be crucial in this role, enabling you to manage a fast-paced, multi-site environment that is largely customer-facing.
Key Responsibilities
Oversee the operations of technical facilities management across a portfolio.
Directly manage and support the central FM team and departmental objectives to achieve their business and career aims.
Conduct annual Performance Development Reviews for all site-based staff under your leadership within the specified timeframes, ensuring that follow-up actions are completed where applicable..
Budget management and control with a responsibility to help identify growth opportunities year on year.
Ensure that the Operational Reporting CAFM System, Health and Safety systems, and audit actions are consistently up to date and complete.
Management of lifecycle and project works for our managed portfolio.
Evaluate existing contractual relationships and ensure that the service provided by 3rd party contractors, is in line with the agreed specification. Ensure that any shortcomings in service delivery, are dealt with swiftly.
Support new business and contract retention activities.
Direction and oversight of the preparation of annual budgets and expenditure
Manage all documentation and delivery related to contractors (tendering, health and safety, SLAs, financial matters, reporting, etc.) through the systems.
Serve as a Savills representative at Client Meetings.
Co-ordinate with FM head office to achieve robust communication processes and to engage all necessary support as required
Collaborate with the Property Manager to ensure that expenditures remain within budget. • Generating innovative ideas for cost savings and enhancing site sustainability.
Development of Periodic Reporting (Monthly, Weekly, Adhoc) with the support the central systems
The above is not an exhaustive list of duties; you will also be expected to undertake various tasks as required by your evolving role within the organisation and the overall business objectives of the organisation.
Knowledge, Skills and Experience
Minimum of 10 years’ experience in Facilities Management.
A degree in a relevant field or professional qualification in a Facilities Management discipline with experience or alternatively equivalent experience in a similar role and a demonstrable record of continuous personal development within the industry
Dealing with the implementation of service strategies within new and existing developments.
Experience in managing staff with the ability to communicate, control, organise and motivate staff.
Must have a passion for systems and technology to enhance our industry goals. working with market trends highlighting best practices
Must have strong financial awareness to manage and develop facilities/property management budgets across a number of sites.
The ability to sustain the highest quality of service level delivery, demonstrate sound commercial judgement, prioritise and balance work tasks in relation to the operational objectives of the customer and achieve continuous customer satisfaction.
Ensure efficient, reliable, high quality deployment of site maintenance and utility operations.
Ability to prioritise with good problem solving and decision-making skills.
Establish and manage relationship with contractors to ensure quality and compliance of works in line with company systems, policies and guidelines.
Excellent awareness and quality management of Health & Safety.
Excellent communication and interpersonal skills.
Be able to work as part of a team and to work on multiple projects simultaneously.
Have strong self-management, organisational and administration skills with high attention to detail.
Leadership and team management qualities.
Full clean drivers’ licence.
Savills Ireland is an equal opportunity employer.
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.
