A leading international professional services firm is seeking an experienced and highly organised Legal Executive Assistant to join its Commercial (Employment) team. This is a fast-paced and varied role supporting senior stakeholders, requiring exceptional attention to detail, strong organisational capability, and the ability to manage multiple priorities.
The successful candidate will provide high-level administrative and secretarial support to partners, associates, and the wider team, ensuring smooth day-to-day operations and a consistently high standard of service delivery.
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Provide comprehensive administrative and secretarial support to senior stakeholders
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Manage complex email inboxes and diaries, ensuring efficient scheduling and prioritisation
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Coordinate meetings, travel arrangements, and detailed itineraries
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Manage the billing process, including time entry, invoicing, and monitoring client accounts
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Track and follow up on outstanding payments
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Process expenses and manage audit/accrual requests
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Support client onboarding processes, including AML compliance requirements
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Maintain and update client databases and records
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Act as a key point of contact for internal and external stakeholders
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Prepare, edit, and format legal documents, reports, and presentations
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Manage digital dictation and document production
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Maintain accurate and up-to-date electronic filing systems
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Ensure all documentation is organised, accessible, and compliant
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Provide ad hoc support across the wider team as required
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Minimum 4 years’ experience in a Legal Secretary, PA, or Executive Assistant role
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Experience in a professional services or corporate environment
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Exposure to billing systems and financial administration
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Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
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Excellent typing speed (minimum 70 wpm)
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Strong attention to detail and accuracy
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Excellent organisational skills with the ability to manage competing priorities
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Professional, proactive, and highly reliable
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Strong interpersonal and communication skills
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Ability to work both independently and as part of a team
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Discreet, with the ability to handle confidential information
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Competitive salary and discretionary bonus
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25 days annual leave
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Pension scheme from day one
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Comprehensive health and wellness programme, including gym access
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TaxSaver and Bike to Work schemes
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Opportunities to contribute to internal initiatives and committees
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Excellent career progression within a leading organisation
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