Our client, a growing manufacturing plant in Meath, requires a Shipping & Logistics Co Ordinator to join their team.
About the Role
The Shipping & Logistics Coordinator will manage day-to-day inbound and outbound logistics, including transport bookings, raw-material intake, delivery scheduling, pricing administration and accurate record-keeping. Working with suppliers, hauliers, customers and internal teams, the successful person will keep goods moving smoothly and resolve issues promptly.
Role focus: Coordinate inbound raw materials and outbound deliveries, maintaining accurate records, pricing information and clear communication throughout.
Key Responsibilities
- Logistics and Transport Coordination
- Plan and book inbound collections and outbound deliveries in line with business requirements.
- Liaise with suppliers, hauliers, couriers, customers and internal teams to agree schedules and delivery arrangements.
- Confirm delivery windows, load details, vehicle requirements and site access information before transport is booked.
- Track collections and deliveries, provide timely updates and respond quickly to delays or changes.
- Investigate missed collections, shortages, damaged goods and delivery discrepancies, coordinating practical solutions.
- Review daily and weekly schedules, prioritising urgent requirements and making efficient use of available transport.
Raw Materials and Stock Intake
- Arrange supplier deliveries and coordinate the intake of raw materials at the site.
- Confirm expected quantities, delivery dates and relevant purchase-order or reference details in advance.
- Coordinate with warehouse and operations colleagues to ensure suitable space and resources are available for incoming materials.
- Ensure delivery dockets, receiving records and supporting certificates are available and completed where required.
- Record materials received and promptly report shortages, damage or other discrepancies.
- Support accurate stock records and flag any supply issues that could affect planned operations or customer deliveries.
Pricing and Cost Administration
- Request and compare freight, haulage and delivery quotations to support cost-effective transport decisions.
- Maintain accurate and up-to-date price lists, transport rates and supplier information.
- Confirm agreed rates and service details before bookings are finalised.
- Monitor transport costs and flag unexpected charges, pricing changes or cost variances to management.
- Prepare clear cost comparisons and pricing updates when required.
Shipping Documentation and Administration
- Prepare and check transport bookings, delivery notes, dispatch documents, manifests and related paperwork.
- Maintain organised electronic and paper records for shipments, deliveries, raw-material intake and transport costs.
- Update logistics, stock-management or order systems accurately and promptly.
- Keep supplier, customer and haulier contact and service information current.
- Prepare regular updates on outstanding deliveries, lead times, transport costs and operational issues.
Experience and Skills
- Previous experience in shipping, logistics, transport coordination, supply-chain administration or a similar role.
- Practical experience arranging collections and deliveries and liaising with suppliers and hauliers.
- Comfortable requesting quotations, comparing rates and maintaining accurate pricing information.
- Experience coordinating raw-material or stock intake would be a strong advantage.
- Confident using Microsoft Excel, email and logistics, stock-management, order-processing or accounting software.
- Strong organisational skills and attention to detail, with the ability to manage competing priorities and deadlines.
- Clear communication and problem-solving skills, with a practical approach to resolving delivery and supply issues.
- Experience in a wholesale, distribution, manufacturing or warehouse environment would be beneficial, but is not essential.
Hours: 8:30am – 5:00pm
Office based
Pref someone with a car as company on their own site
Salary: €40k DOE
For more info, call us on 046 9028205
