U Value Insulation is an established international company, with over 40 years’ experience offering the building industry vast product choice combined with in-depth technical expertise. Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value.
Location: Ballycoolin, Dublin 15 (moving to Dunshaughlin in summer 2026)
The Administrative Assistant role will provide crucial support to our busy logistics & purchasing team. The day-to-day responsibilities typically include the following;
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Monitor transport schedules and coordinate logistics for timely deliveries.
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Maintain communication with drivers to manage routes and address any issues that may arise.
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Assisting in the preparation of transport documentation, including delivery notes and logistics reports.
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Update and maintain the transport management system with accurate data.
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Liaise with customers regarding shipping details and delivery schedules.
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Support the transport manager with administrative tasks as needed.
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Handle incoming inquiries related to transport and logistics.
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Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system.
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Contacting vendors to check stock, get quotes, confirm order details, and track deliveries.
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Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets.
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Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable.
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Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered.
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Researching and identifying potential new suppliers for goods and services
Requirements
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Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas and data analysis.
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High accuracy and speed.
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Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment).
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You'll be constantly interacting with suppliers and internal colleagues.
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Juggling multiple orders and deadlines is standard
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Attention to detail
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Resolving issues like late deliveries, incorrect shipments, or price discrepancies.
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Collaborating closely with the entire procurement and operations team.
*Candidates must be eligible to work in Ireland and be already living in Ireland*
Benefits
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Company pension
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Group life cover
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Health cash plan
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24 days annual leave
- Monthly company lunch
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Bike to work scheme
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On-site parking
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Employee assistance program
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Early finish on Fridays
