Job Title: Assistant Accountant
Responsible to: Financial Manager and / or approved Company designate
Main Location: Ballyboughal, but the postholder may be required to visit other sites for the satisfactory performance of their duties and responsibilities.
Normal Hours: Monday to Friday 9am to 5.30pm, with a one-hour unpaid break. However, flexibility is required to meet the demands of the business.
Main Duties and Responsibilities:
- Organisation & Commercial awareness
- Flexible and Adaptable
- A Strong team player with a willingness to assist other members of the department as and when required
- 2 years’ experience working in accounts payable or a similar role is preferred.
- Experience with SAP or other ERP systems is desirable.
- Strong understanding of basic accounting principles and practices.
- Excellent attention to detail with a high degree of accuracy in data entry.
- Ability to work under pressure and meet deadlines.
- Strong organizational and time-management skills.
- Good communication skills, both written and verbal.
- Proficient in Microsoft Office, especially Excel
This role plays a critical part in maintaining accurate financial records, facilitating seamless customer relationships, and contributing to the smooth operation of the accounts receivable function, whilst ensuring consistency and compliance with UK and Ireland accounting standards and internal controls.
- Accurately raise and process customer invoices, ensuring correct allocation to jobs and revenue streams.
- Verify that invoices are correctly matched to operational data, identifying and resolving any discrepancies.
- Communicate with customers and internal teams to resolve invoice-related issues or discrepancies.
- Record and maintain customer invoicing information within SAP, ensuring accuracy and completeness.
- Ensure all invoices are processed and issued in a timely manner to meet customer and business requirements.
- Monitor and maintain accurate accounts receivable ledger, ensuring that all invoices are recorded and categorized correctly.
- Assist with reconciling customer accounts and reviewing account statements to ensure accuracy.
- Support month-end reporting requirements by preparing invoice and customer account information.
- Comply with internal controls and company policies to ensure the integrity of financial records.
- Maintain accurate records and support documentation in line with company procedures.
- Liaise with Operations, Customer Service and Finance teams to ensure invoicing accuracy.
- Assist with customer account maintenance, including customer master data updates where required.
- Support audits and finance reviews by providing required documentation and information.
- Perform other general administrative tasks as needed.
Key Experience
- You will be the main point of contact both internally and externally and as such it is essential that you are confident in handling queries and liaising with people at all levels on a professional basis.
- Minimum of 2 years office experience.
- Experience in working with Excel, Word and Microsoft Office.
- Experience working within a finance team is beneficial but not essential.
- Previous Accounts Receivable, invoicing, or customer account administration experience is desirable.
- Experience within the logistics, transport, freight forwarding, or road freight sector would be advantageous.
Additional Requirements:
- In addition to the duties and responsibilities listed, the postholder may be required to perform other duties assigned by the business from time to time. Subject to adequate experience and/or training.
- To participate in the annual performance appraisal and objective setting scheme. To work in accordance with all company policies including Health and Safety, Employment, Staff, Quality and Environmental.
- It is important that during the employment with the Company and any time thereafter, that any information relating to the affairs of the Company is treated with the highest level of confidentiality.
- To have a detailed knowledge of and apply the Company’s Business Plan in all aspects of development.
Application question(s):
- Do you have your own transport?
Work authorisation:
Work Location: In person
