Our client, a well-established and growing construction company based in Balla, Co. Mayo, is seeking an organised and proactive Project Administrator to join their team. This is a varied and fast-paced role that will support the successful delivery of construction projects from quotation stage through to completion.
The successful candidate will act as a key link between customers, contractors, suppliers, and the internal team. The role combines project administration, purchasing, pricing, supplier negotiation, logistics coordination, and customer relationship management.
Key Responsibilities
Project Coordination & Administration
- Coordinate and monitor construction projects from initial enquiry through to completion.
- Maintain project schedules and ensure all project documentation is accurate and up to date.
- Liaise with customers, contractors, suppliers, and internal departments to ensure smooth project execution.
- Track project progress and communicate updates to stakeholders.
- Organise project meetings and maintain records of actions and timelines.
- Support management with reporting, project costing, and performance tracking.
Purchasing & Supplier Management
- Source materials, products, and services from approved suppliers.
- Negotiate pricing, delivery schedules, and terms with suppliers to achieve the best value for the business.
- Build and maintain strong supplier relationships.
- Monitor market trends and identify alternative suppliers where appropriate.
Logistics & Delivery Coordination
- Coordinate the shipment and delivery of materials to construction sites.
- Ensure deliveries are scheduled in line with project timelines.
Contractor & Subcontractor Coordination
- Liaise with contractors and subcontractors to obtain quotations and schedule works.
Sales & Customer Support
- Develop and maintain strong relationships with new and existing customers.
- Respond to customer enquiries and provide product and project information.
- Identify opportunities to upsell products and services where appropriate.
Skills and Experience
- Previous experience in a Project Coordinator, Construction Administrator, Buyer, Estimator, Sales Support, or similar role.
- Experience within the construction, building products, manufacturing, or engineering sector would be advantageous.
- Strong commercial awareness with experience in pricing and cost control.
- Excellent negotiation and communication skills.
- Strong organisational and multitasking abilities.
- Proficiency in Microsoft Office and project administration systems.
- Ability to work independently while managing multiple priorities in a fast-paced environment.
Benefits:
- Company pension
- On-site parking
Experience:
- Project coordination: 1 year (preferred)
Work Location: In person
