Job Title: Workforce Optimisation Specialist (Nursing) Hermitage & Galway Clinic - Based in Hermitage Clinic
Reports: Group Head of Workforce Optimisation, dotted reporting line to Director of Nursing
Hours: 39 hours per week
Contract Type: Specified Purpose
ROLE PURPOSE
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Reviewing process and practices that aim to improve employee and organisational efficiencies
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To ensure nursing rostering is optimised, to align with budgets and headcount requirements.
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To provide additional administrative services to the nursing department if and when required.
QUALIFICATIONS & REQUIREMENTS
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3 years prior experience in HR administration
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Knowledge of Nursing Rostering
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Knowledge of Employment law areas such as Organisational Working Time Act 1997.
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Proficiency in IT skills; Microsoft Excel, PowerPoint and time management systems.
KEY RESPONSIBILITIES
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Providing an administrative service for the nursing department on Workforce Optimisation
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Review weekly nursing rosters.
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Review nursing hours worked & paid on a weekly basis.
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Review nursing premium payments on a weekly basis.
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Review nursing hours worked versus contracted hours and liaise with Managers & staff were deemed necessary
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Update time and attendance management system.
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Compile weekly WTE utilisation reports.
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Reconcile worked versus required on a weekly basis
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Compile weekly tracker on Required WTE v Activity
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Attend daily bed meetings
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Attend & present at weekly Nurse Governance meeting.
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Attend weekly Nurse Recruitment meeting.
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Ensure timely and effective communication with key stakeholders such as Group Head of Workforce Optimisation and Director of Nursing.
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Greet and communicate appropriately with visitors, patients and all staff.
