Purpose of the Role:
The Trainee Accounts Payable / Financial Assistant supports the day-to-day running of the finance function, with a primary focus on accounts payable processing and broader administrative support across the finance team. The role is designed as a structured entry point into finance, building practical bookkeeping, reconciliation, and financial administration skills through supervised, hands-on experience with a view to progressing into a full Accounts Payable Assistant position.
A good knowledge in excel, word & computers in general is desirable.
Core Scope of the Role:
1. Accounts Payable (primary focus)
Receive, log, and check supplier invoices and credit notes against purchase orders and delivery notes.
Code and enter invoices into the accounting system, ensuring correct nominal codes, cost centres, and VAT treatment
Match invoices to purchase orders (3-way matching) and flag discrepancies for resolution.
Prepare supplier payment runs for review and approval by senior finance staff.
Reconcile supplier statements to the purchase ledger and follow up on missing or disputed invoices.
Respond to supplier queries regarding payment status, invoice discrepancies, and account balances.
Maintain the purchase ledger, ensuring supplier records are accurate and up to date.
2. General Financial Assistant Duties
Assist with processing employee expense claims and company credit card reconciliations. Support petty cash administration and record-keeping.
Assist with bank reconciliations under supervision.
Help maintain accurate, well-organized financial records and filing (digital and paper).
Support month-end tasks such as accruals, prepayments schedules, and ledger tidy-up as directed.
Assist with data entry and basic reporting for budgets, spend tracking, and management accounts.
3. General Trainee / Team Support Duties
Provide general administrative support to the wider finance team (filing, scanning, correspondence).
Answer and triage incoming finance-related calls and emails, directing queries appropriately.
Assist with document control, ensuring records meet audit and compliance standards.
Support ad hoc projects, process improvement initiatives, and system administration tasks.
Attend training sessions and complete assigned learning modules as part of the development plan.
Training & Development Approach:
Training is delivered on the job, with structured shadowing and gradual handover of tasks over the first 3-6 months. The trainee will work closely with the Accounts Payable / Finance Manager and senior finance staff, moving from observation to supervised practice to independant ownership of core AP tasks, with regular check-ins to review progress against the milestones below.
Example Of Tasks:
Invoice processing, code & enter invoices, match to PO/GRN
General admin support: scanning, filing, correspondence
New supplier set up checks
Process payments one approved & send remittance advices
Pay: €28,300.00-€34,000.00 per year
Benefits:
Work Location: In person
