Role: Prequalification Administrator
Location: Foxford, Co. Mayo
Job Type: Permanent, Full-Time
Build Your Future with Wills Bros
Wills Bros Ltd is one of Ireland’s leading Tier 1 civil engineering and infrastructure contractors, delivering complex, high-profile projects across Ireland.
Due to continued growth and a strong pipeline of work, we are seeking an organised and detail-focused Prequalification Administrator to join our team in Foxford, Co. Mayo.
This is an excellent opportunity to develop your career in bid administration, prequalification submissions, tender support, document control, and business development administration within the civil engineering and infrastructure sector.
Why Join Wills Bros?
At Wills Bros, our success is built on our people. We offer a supportive environment where talented professionals can take ownership of their work, develop their skills, and build long-term careers.
When you join our team, you’ll benefit from:
- A secure pipeline of major civil engineering and infrastructure projects.
- Exposure to a broad range of project sectors across Ireland.
- Genuine career progression and professional development opportunities.
- Support towards training, certifications, and professional memberships.
- A collaborative, safety-focused culture.
- The opportunity to work alongside experienced industry professionals.
Project Exposure
You will gain exposure to a diverse range of infrastructure projects, including:
- Roads and transport infrastructure
- Bridges and structures
- Marine and coastal engineering
- Aviation infrastructure
- Utilities and water infrastructure
- Earthworks, drainage, and heavy civil engineering projects
This role offers strong exposure to the prequalification and tendering process, helping you build practical skills in document preparation, online portal management, compliance checks, internal coordination, and submission support.
The Role
As a Prequalification Administrator, you will support the preparation, coordination, and submission of prequalification questionnaires and tender-related documentation. You will work closely with the bid, commercial, project, health and safety, quality, and operational teams to gather information and ensure submissions are completed accurately and on time.
Key Responsibilities
- Assist in the preparation and development of prequalification submissions, PQQs, and tender support documents.
- Help maintain accurate records of prequalification documents, templates, project information, CVs, case studies, certificates, and company information.
- Support the completion of online prequalification portals and client questionnaires.
- Coordinate with internal teams to gather required information for submissions.
- Assist with formatting, proofreading, and quality checking submission documents to ensure accuracy and consistency.
- Track submission deadlines and help ensure all documents are completed and submitted on time.
- Maintain and update bid libraries, company templates, and standard response documents.
- Monitor tender portals for updates, clarifications, messages, and new opportunities as required.
- Provide general administrative support to the bid and prequalification team.
- Support continuous improvement of prequalification processes, templates, and document control systems.
This is a entry-level role, ideal for someone who is highly organised, willing to learn, and interested in building a long-term career within bid administration and prequalification support.
About You
- Previous administration experience is desirable, but full training will be provided.
- Experience or interest in construction, civil engineering, tendering, or bid administration would be an advantage.
- Strong attention to detail and a high level of accuracy in document preparation.
- Good written and verbal communication skills.
- Strong organisational skills with the ability to manage deadlines and prioritise tasks.
- Confident Microsoft Office user, particularly Word, Excel, PowerPoint, and Outlook.
- A proactive and positive attitude with a willingness to learn.
- Ability to work both independently and as part of a team.
- Comfortable working with templates, online portals, and document management systems.
- Living within reasonable commuting distance of the Foxford office is desirable.
Career Development
At Wills Bros, we support career progression through:
- Professional development programmes
- Industry-recognised training and certifications
- Professional membership support
- Mentoring and coaching
- Cross-sector project experience
- Progression pathways into bid administration, prequalification coordination, tender support, business development administration, and wider commercial support roles
Benefits
We offer a competitive remuneration and benefits package, including:
- Competitive salary
- 24 days annual leave plus public holidays
- Pension scheme
- Income Protection
- Death in Service Benefit
- Employee Assistance Programme
- Digital Doctor
- Bike to Work Scheme
- Company-funded professional development
- Professional membership support
Ready for What’s Next?
If you are organised, detail-focused, and looking to develop your career in prequalification and bid administration with one of Ireland’s leading civil engineering and infrastructure contractors, we’d love to hear from you.
Submit your CV today to [email protected] or contact Paula Murphy for a confidential discussion regarding current and future opportunities.
Join Wills Bros. Build your career. Deliver Ireland’s infrastructure.
- No recruitment agencies, please.
Job Types: Full-time, Permanent
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- On-site parking
- Sick pay
Education:
Experience:
- Office Administrator: 2 years (required)
Language:
- Fluent English (required)
Work authorisation:
Work Location: In person
