Job Summary:
The Sales & Events Assistant plays a vital role in supporting the sales function and coordinating the operational delivery of internal and external events. This position provides essential administrative support to the sales team, assists with event coordination, and acts as a point of contact for clients. The ideal candidate is proactive, organised, and able to manage multiple priorities while delivering high-quality work under pressure. This is a property-based role and requires full on-site presence to effectively support the sales and events operations. This is a full-time role, 5 days a week.
The Candidate:
The ideal candidate is a self-motivated and enthusiastic individual with strong organisational and communication skills. They should be able to work collaboratively with both internal teams and external clients while maintaining a high standard of professionalism and attention to detail.
About The Role
Duties and Responsibilities:
Sales Support:
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Provide administrative support to the sales team, ensuring documents and reports are accurate and delivered on time.
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Assist with lead generation and qualification, enabling the sales team to focus on high-potential opportunities.
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Prepare sales presentations, proposals, and other client-facing materials.
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Maintain accurate and up-to-date records in the Customer Relationship Management (CRM) system.
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Manage incoming calls and email enquiries in a professional and timely manner.
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Act as a point of contact for client enquiries, responding to questions and coordinating information as needed.
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Liaise with internal departments to ensure client needs are communicated and fulfilled effectively.
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Coordinate with suppliers and vendors to support sales-related activities.
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Schedule and coordinate meetings for the sales team, including preparing agendas and taking meeting minutes.
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Support the Director of Sales and broader management team with ad hoc tasks as required.
Event Coordination:
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Manage private dining and event enquiries, preparing function sheets and ensuring accurate communication with operational teams.
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Coordinate smaller meetings and events from enquiry to execution, working closely with internal departments to ensure seamless delivery.
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Ensure all event details are captured accurately and shared appropriately with relevant teams.
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Liaise with clients throughout the event planning process, ensuring a high level of service and responsiveness.
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Support the operational team in ensuring client expectations are met during on-site events.
Reporting & Data Management:
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Assist with basic reporting on sales activity and event performance.
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Support in gathering and compiling data for internal use and analysis.
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Maintain and update client databases and internal documents.
Required Skills & Attributes:
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Previous relevant experience in the hospitality industry, specifically within hotels, is essential.
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Strong written and verbal communication skills in English.
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Excellent organisational and time management abilities.
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High attention to detail and ability to prioritise effectively.
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Proficiency in Microsoft Office, including PowerPoint (essential), Word, Excel, and Outlook.
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Prior experience in events, sales coordination, or related roles within hospitality.
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Familiarity with hotel event operations or function sheet systems.
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Strong interpersonal skills and a professional manner.
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Ability to work both independently and within a team.
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Flexible and adaptable approach to changing priorities.
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Customer-focused mindset with a solutions-driven attitude.
Desirable (But Not Essential) Skills:
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Experience with CRM software (e.g., Salesforce, HubSpot).
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Experience using Canva or similar design platforms.
Working Hours:
As per the schedule provided, which may include weekends and public holidays depending on campaign timelines, events, or operational requirements.
Working Conditions: This position requires strong organisational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. Excellent communication skills and a proactive approach are essential.
Required Criteria
Skills Needed
About The Company
We are an independent, family-owned hotel with a story that started in the 1930s when Marie O'Sullivan, just fourteen years old, began working in her aunt's guesthouse (which she eventually bought and ran herself.)
That spirit of hard work, resourcefulness, and determination still guides everything we do today. Being family-owned means we can make decisions based on what is right—for our guests, our team, our environment, and our community—not just what is profitable.
We believe that true luxury is not about being flashy or formal. It is a much quieter, warmer, kinder thing. It is about creating a place where people feel genuinely welcome and cared for, and that starts with how we treat one another.
Company Culture
What we stand for matters
Working at The Killarney Park means joining a team that values bravery, authenticity, and belonging.
means speaking up with new ideas, taking ownership of your role, and doing things the right way even when it is challenging.
means bringing your real self to work. We do not want you to follow scripts or put on a fake smile; we want your natural warmth to shine through.
means making sure everyone feels welcome and valued - our guests, and your teammates, too.
These are not just nice words. They guide how we show up, how we work, and how we make a difference every day.
Company Benefits
Working at The Killarney Park means being part of a close-knit, five-star team that values warmth, professionalism, and genuine hospitality. We’re proud to support our people with meaningful benefits, learning and development opportunities, and a positive, respectful workplace culture.
Perks of Being Part of Our Team:
Learning & development programmes to grow your skills and career
Team parking
Complimentary meals while on duty
50% off spa treatments and 20% off spa products
Special off-peak accommodation rates for friends and family
50% off meals in the restaurant or bar
10% off orders in Luna Coffee & Wine
Team Charity Day participation
Bike to Work scheme
Monthly team social events and a full yearly social calendar
Monthly reward and recognition scheme
€500 Team Referral Scheme
At The Killarney Park, your career journey matters.
Employee development programs, Employee discounts, Free parking, Cycle to work, Free work laptop, Referral bonus, Competitive salary, Preferential room rates, Family and friends rates, Discount on meals purchased , Discount on spa treatments or products, Free meals during shifts, Employee Assistance Scheme, Wellbeing Scheme, Work With Charities, Annual Rise, Employee of the Month, Employee Recognition Scheme, Annual performance review, On the job learning, Progression opportunities, Access to Health & Wellbeing app, Bereavement leave, Staff celebration events, Company employee App
Salary
Not disclosed
