Overall purpose of the job
Reporting to the Site Manager, this role is to provide Facilities Management on the client premises and is responsible for operational management, maintenance, and compliance of the pharmaceutical/medical devices facility, including both hard and soft services. In conjunction with the site manager, you will play a key leadership and liaison role between the site hard and soft service managers and the client.
The role requires management experience with a particular focus on technical background and knowledge. The manager oversees a team of in-house technicians and external contractors, optimising building performance, minimising downtime, and supporting the strategic goals of the organisation. You will be required to lead up a hard service team consisting of a hard service lead, planner/scheduler and a team of technicians, providing technical guidance, problem solving assistance and vendor input. You will also provide management input into the soft service section of the business.
The Facilities Manager will ensure planned preventative maintenance is completed and documented within legislative timeframes and work is planned in such a way as to limit plant downtime or reactive maintenance requests. You will actively seek cost effective methods to enable the client to carryout business activities in a safe, sustainable and comfortable environment. You will be an escalation point in all issues concerning building infrastructure and liaise with the client, staff and contractors to dynamically seek resolutions. A good understanding of GMP compliance (Good Manufacturing Practice), EHS (Environmental Health and Safety), and regulatory standards is desirable for this role.
Main Duties and Responsibilities
- Critical System Maintenance: Oversee the preventive and reactive maintenance of critical HVAC systems, chillers, BMS (Building Management Systems), boilers, and electrical systems.
- Plant & Infrastructure: Manage site utilities (water treatment, compressed air, fire protection, and suppression systems, to ensure 24/7 uptime.
- Contractor Management: Negotiate and manage contracts for technical vendors, monitoring KPIs to ensure compliance with service levels.
- Monitoring all PPM and reactive work that may impact on the business and liaising with the business to ensure the PPM can be completed
- Formal reporting to clients
- Providing budgets and project managing approved projects
- Responsible for coordinating and management of minor office moves
- Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed in an orderly fashion
- Assist with managing the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services
Facilities Manager
- Ensuring all facilities activities and requests are tracked and resolved in timely manner.
Ensuring that feedback is provided on each issue
- Managing the work permits for all vendors
- Ensure that all of the equipment is operational and that all equipment is working within defined parameters, settings and operational conditions as required
- Review and manage the BMS system to ensure the buildings are operating within operational parameters
- Take on adhoc projects/duties as deemed necessary by the client and/or Contracts Manager
Person Specification
- Understanding of mechanical and electrical building engineering services, their design, operation and maintenance
- Understanding of human resource management and being part of a team
- Understanding of the facilities related services
- Understanding of financial budgeting, management and control techniques
- Working knowledge of service provision contracts and contract administration procedures
- Excellent customer service skill
- Ability to effectively communicate with multiple stakeholders
- Excellent problem solving skills
- Eagerness to learn and progress
- Self-starter
- Excellent time management and organisational skills
Qualifications and Experience
- Minimum 5 years experience working in a facilities environment
- Excellent IT skills, including Word/ Excel/ PowerPoint and facilities management IT solutions.
- Suitable experience in Health and safety, and environmental issues.
Pay: €65,000.00-€80,000.00 per year
Application question(s):
- Do you have a trade qualification ?
Education:
Experience:
- Facilities maintenance: 5 years (required)
Work authorisation:
Work Location: In person
