Accounts Payable Administrator - 1 year contract
About Mitie:
Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy.
We work with a wide range of private and public clients to create great work environments which resulted in Mitie winning 3 awards in the 2022 Facilities Management Awards, including Total FM Service Provider for the second year in a row.
Mitie have been awarded the IBEC KeepWell Mark in 2021, 2023 and 2025 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development.
Our premise is simple: the exceptional, every day.
Key responsibilities:
Invoice Processing
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Receive, review, and process supplier invoices in a timely and accurate manner.
- Match invoices to purchase orders and supporting documentation where required.
- Verify coding and approvals in accordance with company policies and procedures.
- Resolve invoice discrepancies and follow up on missing approvals.
Supplier Account Management
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Maintain and update supplier records, including contact and banking information.
- Respond to supplier queries regarding invoices, payments, and account balances.
- Reconcile supplier statements and investigate outstanding items.
- Build and maintain positive relationships with suppliers and internal departments.
Payment Processing
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Assist with the preparation and execution of weekly and monthly payment runs.
- Ensure payments are processed accurately and within agreed payment terms.
- Monitor accounts payable balances and identify overdue invoices for resolution.
- Support the management of employee expense claims where applicable.
Financial Administration
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Maintain accurate accounts payable records and filing systems.
- Assist with month-end activities, including accruals and reconciliation tasks.
- Prepare reports and supporting documentation for audits and financial reviews.
- Ensure compliance with company policies, internal controls, and Irish VAT requirements.
About You:
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Previous experience in an Accounts Payable, Finance Administration, or Bookkeeping role.
- Strong administrative and data-entry skills with a high level of accuracy.
- Good understanding of basic accounting principles.
- Proficiency in Microsoft Office, particularly Excel.
- Experience using accounting or ERP systems.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
Benefits Include:
22 days annual leave & annual leave purchase scheme (buy up to 5 extra days of annual leave per year).
Free virtual GP service.
Access to our Employee Assistance Programme (EAP).
Mi Recognition (Thanking employees for a job well done ranging from €25 - €250).
Talent Referral Scheme (Earn €100 - €3000 for referring a friend to Mitie).
Mi Deals (Fantastic savings at high street stores).
Bike2Work Scheme.
Tax Saver Scheme.
Learning & development (access to 200 courses on our L&D platform).
This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment.
Mitie is an equal opportunity employer.
