Belvedere College SJ
Position: Accounts Assistant
Hours: Full Time 3-year fixed term contract.
Overview: Belvedere College S.J. is seeking a proactive and detail-oriented Accounts Assistant to join its Finance team. This is an excellent opportunity to gain broad accounting experience in a dynamic school environment.
Key Roles and Responsibilities:
Creditors
- Processing Supplier Invoices and batching them for approval ensuring that staff complete order forms and that invoices are in accordance with Purchase Orders and quotes.
- Input Supplier invoices in SAGE accounts verifying accuracy and account coding.
- Update the supplier payments spread sheet and request for cheques spread sheets.
- Ensure that Tax Mandate forms are completed by each new service provider and tax clearance where applicable.
- Processing supplier payments, import file uploads and cross-border payments.
- Monthly credit cards posting.
- Processing and sending weekly supplier remittances.
Lodgments
- Reconciliation of receipts and lodgments.
- Update the lodgment spread sheet.
Receipting
- Receipting Income from cash/cheques.
- Reconcile receipts with payment disbursements and record any variances.
- Ensure Trips Invoices are signed off by coordinating with Teachers.
Filing
- All filing requirements.
- Improving and creating new filing systems.
Other
- Ensure that internal housekeeping documents are recorded and updated.
- Maintain stationery orders and stockroom suppliers.
- Ad hoc accounting requirements.
- Processing monthly invoices, direct debits, mobile phone bills.
Trips
- Update the income received for each Trip sheet list.
- Issue clever cards and reconciliations for Trips.
- Create summary sheet templates for each new trip from Budgets provided.
- Reconcile Trips receipts.
Reception
- Reception assistance as and when required.
This job description will be subject to review in the light of changing circumstances and may include any other duties and responsibilities as may be determined from time to time.
Key Requirements and Qualifications
- Minimum of 12 months previous accounts experience in a similar role.
- Leaving Certificate.
- Studying towards an Accounting qualification.
- Excellent numerical skills and ICT and organisational skills.
- Demonstrates attention to detail.
- Excellent communication and time management skills.
- Evidence of ability to work on own initiative.
- Flexibility and strong team player.
- Ability to meet deadlines and work under pressure.
- Energetic, self-starter.
- Previous experience of working in a school/college environment preferable.
Terms of Employment
- Monday to Friday 8.30am to 4.30pm
- Attractive salary on offer which is negotiable depending on experience
- College pension scheme
- Generous paid sick leave entitlement following probationary period
- Bike to work scheme
- Hybrid/flexible working options (post probation)
- Ongoing professional development opportunities
Belvedere College S.J. is an equal opportunities employer.
Benefits:
- Bike to work scheme
- Company pension
- On-site gym
- Sick pay
- Work from home
Language:
Work authorisation:
Work Location: In person
