DMOD Architects is looking to recruit an Office Manager & Bid Co-ordinator.
www.dmod.ie
DMOD Architects is located off Capel Street, Dublin 7. We are currently 18 design professionals practicing in an office/studio environment and looking to expand on the quality architectural, interior and urban design services we have provided for over 30 years. We are looking to recruit a new Office Manager & Bid Co-ordinator to replace one who is re-locating and the ideal candidate will be enthusiastic, eager to learn, adapt, drive and improve processes with good interpersonal skills for dealing with people in a range of capacities. We want someone who is passionate about helping us to grow our successful business and you will be the welcoming face of the practice, maintaining a well-ordered office/studio environment. The role is an office/studio workplace based role though we are open to discussing flexible working arrangements part time or full time that fit both your needs and our needs and we offer a competitive salary tailored accordingly. We want you to belong and to thrive here. DMOD Architects is an equal opportunities employer.
Job Description
The Office Manager & Bid Co-ordinator will have sufficient training, knowledge and experience to undertake the following:
- Reporting regularly to the Directors on relevant matters.
- Leading the team compiling, organising and submitting tenders and bids for new work.
- Undertaking audits of Quality Management System policy and procedures.
- Organising ‘lunch and learn’ CPD workshops with external providers
- Arranging travel and booking events for staff
- Housekeeping of staff Coretime time recording software
- Managing office supplies and services eg office telephones and office stationery
- Assisting staff with general administrative tasks
- Maintaining practice registers eg suppliers, insurances, etc.
- Completing new staff/trainee onboarding and departing staff offboarding processes
- Ensuring general office/studio cleanup after meetings etc, storeroom etc.
The Office Manager & Bid Co-ordinator will be self motivated, generating their own day-to-day programme of work with the capacity to be flexible with time as tasks demand. The following 5 points should be noted:
(1) The role requires someone who will own day-to-day office challenges from start to finish, demonstrating a willingness to learn and be proactive in resolving issues with office systems.
(2) The role is many facetted, combining reception, house-keeping, bid co-ordination and all that goes with office management. Organisational skills are very important.
(3) The role will involve following up stuff (like broken phones), light IT interventions and taking over the co-ordination of bid submissions for new work and this will be the thing that candidates will succeed or fail on. Everything else (word processing, typing speed etc..) is welcome but peripheral.
(4) The role requires interface with our IT service providers supporting senior staff with basic IT infrastructure, learning on the job as you go.
(5) The role involves word processing but this is not a huge part of the role other than setting up templates and spreadsheets. Occasionally it involves preparing letters for senior staff.
Please send CV and cover letter to [email protected] and applications close at 12pm on Friday June 26th 2026.
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Private medical insurance
- Sick pay
Work Location: In person
