Job Title: Finance Officer (12 Month FTC)
Department: Finance and Corporate Services
Responsible to: Finance Manager
Job Purpose: Responsible for Accounting and Finance
Role Overview
As a Finance Officer at Fold housing, you will play a vital role in ensuring the smooth financial operations of our organization. Reporting directly to the Finance Manager, you will be responsible for a diverse range of financial tasks, including but not limited to the following duties and responsibilities. This 12 month contract will be required to cover a current colleague's maternity leave period and will conclude upon their return to work.
Principle Duties and Responsibilities
1. Fixed Assets Management:
- Maintain accurate records of fixed assets, including acquisition, depreciation, and disposal.
- Conduct regular audits to ensure compliance with organizational policies and procedures.
- Collaborate with relevant departments to update asset registers and reconcile discrepancies.
2. Accounts Payable:
- Process daily supplier invoices, including getting appropriate approval and sign off.
- Verify and reconcile supplier statements to ensure accuracy and completeness.
- Liaise with vendors and internal stakeholders to resolve any discrepancies or issues in a timely manner.
3. Bank Reconciliations:
- Perform monthly bank reconciliations to ensure accuracy and integrity of financial data.
- Investigate and resolve any discrepancies or variances identified during the reconciliation process.
- Prepare and maintain supporting documentation for audit purposes.
4. Rent Control:
- Monitor rental income and ensure the Rent Control account is reconciled to our rental software.
- Work closely with the Rental Officer to ensure no discrepancies in our control procedures.
- Act as a continuity to the Rental Officer role.
5. Debtors Management:
- Manage accounts receivable functions, including invoicing, credit control, and collections.
- Monitor and track outstanding debts and take appropriate actions to recover overdue payments.
- Work closely with internal teams to resolve billing disputes and maintain positive relationships with clients and tenants.
6. Loan Reconciliations:
- Reconcile loan accounts and ensure accurate recording of loan transactions.
- Calculate and post monthly interest accruals.
- Prepare loan reconciliation reports for management review and audit purposes.
7. VAT Returns:
- Prepare and submit VAT returns in a timely and accurate manner.
- Ensure compliance with VAT regulations and guidelines.
- Reconcile VAT transactions and resolve any discrepancies.
8. Purchasing:
- Maintain and manage the central contracts file on behalf of Fold, ensuring all documentation is accurate, up to date, and easily accessible.
- Provide administrative support with the tender process for procurement activities on behalf of the Corporate Governance and Housing teams.
9. Ad Hoc Financial Analysis Projects:
- Conduct ad hoc financial analysis projects to support decision-making processes and strategic initiatives.
- Analyse financial data, trends, and performance metrics to identify opportunities for improvement and growth.
- Prepare comprehensive reports and presentations to communicate findings and recommendations to senior management.
PERSON SPECIFICATION – FINANCE OFFICER
QUALIFICATIONS
Essential - E
Desirable - D
Relevant Third Level Qualification- E
Qualified Accountant - D
Membership with one of the recognized bodies (ACCA, CIMA, ACA or equivalent) - D
EXPERIENCE
Previous experience at minimum Assistant Accountant level or above - E
Strong knowledge of financial principles, practices, and regulations - E Proficiency in accounting software and Microsoft Excel - E Experience of Housing Sector - D
Experience of financial modelling - D
SKILLS, ABILITIES & PERSONAL QUALITIES
Good oral, presentation, and communication skills - E
Good interpersonal and team working skills - E
High level of accuracy and attention to detail - E
Broad range of IT skills with the ability to interpret and present information - E
Ability to plan and prioritize workload - E
Ability to manage workload to achieve results and meet deadlines - E
Solution orientated with strong problem-solving skills - E
All Fold Housing employees have a personal responsibility to promote and to support measures designed to create a working environment that is free from harassment or discrimination on the grounds of religion, community background, gender, marital status, race, sexual orientation, age or disability.?
This job description may be amended to facilitate changes in the organisation, following consultation with the job holder.?
Fold Housing is and equal opportunities employer?.
Pay: €45,081.00-€52,477.00 per year
Benefits:
- Bike to work scheme
- Company pension
- Employee assistance program
- On-site parking
- Sick pay
Work Location: In person
