Accounts Payable Specialist - Permanent
About Mitie:
Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy.
We work with a wide range of private and public clients to create great work environments which resulted in Mitie winning 3 awards in the 2022 Facilities Management Awards, including Total FM Service Provider for the second year in a row.
Mitie have been awarded the IBEC KeepWell Mark in 2021, 2023 and 2025 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development.
Our premise is simple: the exceptional, every day.
Key Responsibilities:
Accounts Payable
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Process supplier invoices accurately and in a timely manner.
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Match purchase orders, invoices, and goods received notes.
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Prepare and process weekly and monthly payment runs.
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Reconcile supplier statements and resolve invoice discrepancies.
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Maintain accurate supplier records and respond to vendor queries.
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Assist with month-end close, accruals, and balance sheet reconciliations.
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Ensure compliance with company policies and financial controls.
Payroll
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Assist in the preparation and processing of weekly and/or monthly payroll.
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Ensure payroll is processed accurately and on time.
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Maintain employee payroll records, including starters, leavers, and contractual changes.
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Process statutory payments, pensions, and payroll deductions.
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Support compliance with Irish payroll legislation, Revenue reporting, and PAYE Modernisation requirements.
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Liaise with HR regarding payroll-related changes and employee queries.
About You:
Minimum 2-3 years' experience in an Accounts Payable role.
Previous payroll processing or payroll administration experience within Ireland.
Knowledge of Irish payroll legislation, Revenue reporting, PAYE, PRSI, USC, pensions, and statutory leave payments.
Experience using accounting and payroll software.
Strong Microsoft Excel skills.
Excellent attention to detail and high level of accuracy.
Strong organisational and time management skills.
Ability to manage multiple deadlines in a fast-paced environment.
Excellent communication and interpersonal skills.
Benefits Include:
22 days annual leave & annual leave purchase scheme (buy up to 5 extra days of annual leave per year).
Free virtual GP service.
Access to our Employee Assistance Programme (EAP).
Mi Recognition (Thanking employees for a job well done ranging from €25 - €250).
Talent Referral Scheme (Earn €100 - €3000 for referring a friend to Mitie).
Mi Deals (Fantastic savings at high street stores).
Bike2Work Scheme.
Tax Saver Scheme.
Learning & development (access to 200 courses on our L&D platform).
This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment.
Mitie is an equal opportunity employer.
