Job Title Health Check Administrator
Manager Health Check Co-ordinator
Contract Part Time (22.5 hours per week) fixed term contract. Contract until end of December 2024
Location Rathmines (Hybrid working)
The Irish Heart Foundation is a community of people who fight to protect the cardiovascular health of everyone in Ireland. Together we are working to eliminate preventable death and disability from heart disease and stroke, and to support and care for those living with these life-changing conditions. We work to achieve this by:
- Caring for and speaking out for people in the community living with heart conditions and stroke, and their families.
- Innovating and leading in health promotion and prevention to change health behaviours and reduce cardiovascular risk.
- Building a nation of lifesavers through CPR training.
- Campaigning and advocating for policies that support people to live healthier lives.
The Role
The focus of the Health Check Administer is to assist with the delivery of prompt, high quality customer service to the HSE CHO/HGs areas to ensure efficient delivery of workplace lifestyle assessment checks following agreed processes. Reporting to the Health Check Co-ordinator, the ideal candidate will be skilled in with a passion for client-centred care.
Our team currently is approx. 80 employees and up to 100 volunteers working towards the Foundation’s vision of a future where no hearts are broken by preventable heart disease.
Key Responsibilities:
- Assist Health Check management team with advanced planning and mapping out of locations and dates.
- Responsible for the packing of essential equipment and supplies in suitcases for CHO/HGs bookings.
- Inform Health Check Coordinator of low stock/expired health Check supplies and damaged equipment.
- Liaise with courier company in the delivery of suitcases to CHOs/HGs
- Assist Health Check Coordinator to manage booking process for health checks.
- Send out and logging of health check application forms, tracking and confirmation of bookings.
- Liaise with the designated CHO on-site contact in scheduling and confirming booking dates and sending out the required material.
- Follow up with general enquiries.
- Work with the Health Check Manager to book contractor nurses.
- Plan the schedule for the contractor nurses, book hotels as necessary and provide location guides and information on parking
- Update CRM database. Assist with data input, analysis, and reporting.
- Send out promotional literature and any equipment necessary in advance of health checks.
- Provide IT trouble shooting support on chrome books used by the nurses for data collection.
- Occasional travel when attendance is required at health check days e.g. Marts or Ploughing Championships.
- Review and update of materials and information sent to community partner contact.
- Conduct quality control tests and calibration of equipment monthly.
- Raise purchase orders where required and maintain accounts information.
- Support communications department with updates on social media/IHF website on MHU activities.
- Assist in organising and delivering nurse training days.
- Other duties as required.
Skills and Experience
- Relevant qualification in health or social care.
- An interest in and a passion for the mission and work of the Irish Heart Foundation.
- Strong administration, prioritisation and time management skills.
- Strong communication (verbal and written), interpersonal skills and empathetic approach.
- A self-motivated person able to work autonomously and as part of a team.
- Ability to develop strong and positive working relationships with colleagues and external stakeholders.
- Familiarity with health promotion values and concepts is desirable.
- Awareness of health inequalities and health literacy practices.
- Ability to represent the Irish Heart Foundation in a professional manner at all times.
- Strong IT and administration skills; Excel, Microsoft office essential.
- Data Entry and previous CRM database experience is advantageous.
- Fluent written and spoken English.
- A full, clean driving license and access to a car is desirable but not essential.
The above is a guide to the nature of the work required. It is not exhaustive. Job descriptions are reviewed on a regular basis in line with business needs.
Benefits of working with Irish Heart Foundation:
Flexible working with our hybrid working model, our team enjoy more flexibility working from home and our Head office location in Rathmines (2 days per week office based) or more if you prefer!
We provide benefits to help you protect your health and financial security; and give you peace of mind.
- Pension scheme with employer contributions, from day 1 of service
- Life assurance of 4 times base salary with immediate effect
- Income continuance/disability benefit, at no cost to you from day 1 of service
- Paid Maternity leave
- Company sick pay
- Company health checks
- Generous annual leave policy including additional company days
- Bike to Work Scheme, Travel Saver Tickets, Excellent public transport links
- Employee Assistance Programme (EAP)
- A wonderful office we are proud of with excellent working, kitchen and changing facilities
- Events organised by social club and Health and Well-being Committee
- CPR Training for all employees
- Ongoing Training and Development initiatives to help you grow your career with us
Details of Role and Application process
This is a part time, fixed term role. The role is based in the Irish Heart Foundation’s offices in Rathmines, Dublin, work can be conducted on a Hybrid bases (Mondays and Thursdays are compulsory office days). To apply please provide an up-to-date curriculum vitae and cover letter outlining how you suit the post by email to Klara O’Malley, HR Manager.
The closing date for this position is 31st May 2024
The Irish Heart Foundation is an equal opportunities employer.
The Irish Heart Foundation has a strict no smoking policy.
Job Type: Part-time
Pay: €30,000.00-€32,000.00 per year
Expected hours: 22.5 per week
Benefits:
- Additional leave
- Bike to work scheme
- Company events
- Company pension
- Sick pay
- Wellness program
- Work from home
Schedule:
Ability to commute/relocate:
- Dublin 6 D06 C780: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- working in Health Promotion: 1 year (required)
- Administration: 3 years (required)
Work authorisation:
Work Location: Hybrid remote in Dublin 6 D06 C780
Application deadline: 02/06/2024