Organisation: Down Syndrome Ireland
Location: National Office, Dublin 12
Job Title: HR Administrator
Salary: €30,000 - €35,000 (depending on experience)
Hours: Full-time, 37.5 hours per week
3 days in the office and 2 days working from home
(Some evening and weekend work required for member meetings and events, with time off in lieu)
We are seeking a motivated and organised HR Administrator to support the day-to-day HR function across the organisation and its national network of branches. This role is key in ensuring efficient HR operations, strong administrative support, and a positive employee experience from recruitment through to ongoing engagement and development.
Role and Responsibilities
Recruitment
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Assist in the recruitment process by posting job advertisements, screening CVs/resumes, scheduling interviews, and conducting reference checks.
- Coordinate with hiring managers and branch teams to facilitate a smooth recruitment experience for both candidates and hiring branches.
- Prepare recruitment documentation and maintain candidate records in line with GDPR requirements.
Onboarding
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Coordinate new hire onboarding activities, including preparing contracts and new hire paperwork, facilitating induction, and ensuring a seamless transition into the organisation.
- Serve as a point of contact for new employees, addressing questions or concerns during the onboarding process.
- Ensure all onboarding documentation is completed and filed accurately.
HR Administration
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Maintain accurate employee records, HR databases, and filing systems.
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Support the administration of employee leave, attendance, and HR documentation.
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Respond to HR-related queries from employees in a professional and confidential manner.
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Assist with payroll administration processes, including updates for starters, leavers, and employee changes.
Employee Relations (ER) Support
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Provide administrative support in the management of employee relations matters, including disciplinary procedures, grievance processes, conflict resolution, and investigations.
- Coordinate documentation, meetings, and follow-up actions relating to employee relations cases in line with organisational policies and procedures.
Compliance
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Support the Manager in ensuring compliance with legal requirements and internal policies regarding employment practices such as time & attendance, statutory leave entitlements and file management.
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Ensure confidentiality and GDPR compliance in all HR processes and documentation.
Training & Development Support
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Assist in coordinating staff training and learning & development activities, including maintaining accurate training records and supporting training administration.
Wellbeing & Engagement Support
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Support employee wellbeing and engagement initiatives aimed at enhancing staff morale, inclusion, and overall workplace satisfaction.
Desirable Qualifications & Experience
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A degree or diploma in Human Resources, Business, or equivalent relevant experience
- CIPD qualification or working towards CIPD accreditation.
- Experience working within the nonprofit, healthcare, or disability services sector.
- Knowledge of Irish employment legislation and HR best practices.
Personal Attributes
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Compassionate, approachable, and people-focused.
- Strong interpersonal and relationship-building skills.
- Positive attitude with the ability to manage competing priorities effectively.
- Organisational skills and the ability to prioritise.
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Commitment to inclusion, equality, and organisational values.
