Purpose:
The role is specifically responsible for the accurate and timely receipt and entry of invoices for payment and for undertaking all creditors payments. Providing support to both suppliers and the Purchaser. General office administration as require. This role contributes to the efficient day to day operations of the business. It is a fast-moving environment supporting both management and staff.
Primary Duties and Key Responsibilities:
The person in this role is required to perform a range of duties including, but not limited to:
- Reviewing and verifying invoices and cheque requests.
- Sorting, coding and matching invoices before setting them up for payment.
- Maintenance of vendor files.
- Liaising with clients and agreeing credit terms and limits.
- Working to continuously improve the payment processes of your company.
- Ensuring the correct supporting documentation is available for audits.
- Calculating LTA’s, MDA’s and other discounts.
- Updating of Cashflow on a daily basis.
- Reduce costs and improve Cash flow.
- Month End procedures.
- Helping in the preparation of management accounts and year end audits.
- Provide holiday cover for accounts receivable
Data Entry:
· Take Orders – By telephone and/or email
· Input orders onto system and issue picking list for warehouse
· Manage dockets, ensuring dockets needed for the next day are prioritised
· Face to Face route settlement with drivers daily
· Produce invoices and credit notes daily
· Liaise with Sales Reps on orders
· Liaise with warehouse staff on orders
· Assist with pricing including data entry onto system
· Cash reconciliations and lodgements
Customer Support:
· Greet Visitors in a professional and friendly manner
· Answer telephone efficiently and in a professional and courteous manner
· Direct phone enquires to the appropriate staff member
· Reply to general information requests with the accurate information
· Deal with account queries
General Office Administration:
· Administration Support/Typing
· Use of IT systems/software
· Filing
Pay: €30,000.00-€40,000.00 per year
Benefits:
- Bike to work scheme
- Company pension
- Employee discount
- On-site parking
- Sick pay
Work Location: In person
