Job Title: Admin Assistant
Contract Type: Part-Time, Fixed-Term Contract for 7 weeks
Location: M7 Business Park, Naas, Co Kildare
Hours: 15 hours per week, worked over 2 days
Reporting to: Retail Operations Coordinator
Start Date: Immediate start preferred
Advert closing date: 19th of July 2026
Job Purpose
The Office Administrator will provide administrative and organisational support to ensure the smooth day-to-day running of the office. This role includes data entry, general office administration, supporting the management team, handling communications, and managing incoming and outgoing post.
Key Responsibilities
Administration & Office Support
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Provide general administrative support across the organisation
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Maintain organised filing systems (electronic and paper)
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Prepare documents, letters, and reports as required
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Order office supplies and maintain stock levels
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Assist with meeting preparation, including scheduling, printing, and room setup
Data Entry
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Accurately input and update data across internal systems and spreadsheets
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Manage shop sales database entry with a high level of attention to detail
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Maintain databases and ensure records are up to date
Communication & Correspondence
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Answer and make phone calls in a professional and friendly manner
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Respond to and manage incoming emails and general queries
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Direct enquiries to the appropriate staff members
Post Management
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Manage all incoming and outgoing post
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Sort and distribute incoming mail
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Prepare outgoing mail, including registered post and courier collections
Support to Management Team
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Provide day-to-day administrative support to the management team
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Assist with diary management and scheduling meetings
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Prepare documentation and materials for meetings
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Take minutes where required
General Office Duties
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Maintain a tidy, organised, and welcoming office environment
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Support administrative aspects of projects and events as required
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Carry out any other duties appropriate to the role
Person Specification
Preferred Experience (not essential)
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Knowledge of general administrative practices
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Experience in a similar administrative or office support role
Skills & Competencies
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Comfortable communicating over the phone
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Strong computer skills, including Microsoft Office
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Good written and verbal communication skills
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Strong organisational skills and attention to detail
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Ability to work effectively as part of a team or on own initiative
Other Information
This is a part-time, fixed-term contract position. Working week flexibility is required to meet the needs of the organisation.
Accessibility, Equality, Diversity and Inclusion:
Vision Ireland is an equal opportunities & inclusive employer.
We welcome and encourage job applications from people of all backgrounds. We welcome and encourage people with relevant professional experience and a lived experience of disability or access requirements to apply.
At Vision Ireland, we value diversity and strive to create an inclusive environment where everyone has equal opportunities. The Wayfinding Centre is committed to putting the voices of people with disabilities at the heart of everything that we do. We strive to create a supportive environment where every team member can thrive and contribute fully to our mission. Join us in our mission to create a more inclusive and equitable workplace where everyone feels valued and empowered.
If you require any accommodations during the application process or throughout your employment, please let us know, and we will work with you to meet your needs.
