Job Purpose
The Administrator will provide essential administrative and coordination support to Cobh Hospital, with a primary focus on organising respite care allocations, managing bed availability, and supporting nurse education and training activities. The role is critical in ensuring the efficient operation of clinical services and the delivery of high-quality patient care.
Key Responsibilities
Respite Allocations
- Coordinate and manage respite admission requests in line with hospital policies and eligibility criteria
- Liaise with patients, families, community services, and clinical staff regarding respite availability and scheduling
- Maintain accurate and up-to-date records of respite bookings and waiting lists
- Ensure timely communication of admission and discharge details
Bed Management
- Monitor and maintain daily bed availability and occupancy levels
- Support the effective allocation of beds in collaboration with nursing and management teams
- Prepare regular reports on bed utilisation, trends, and capacity pressures
- Ensure all bed management records are accurate and compliant with data protection requirements
Nurse Education & Training Support
- Coordinate nurse education sessions, mandatory training, and professional development activities
- Maintain training records, attendance logs, and compliance reports
- Liaise with educators, external trainers, and nursing staff to schedule education programmes
- Support onboarding and induction processes for new nursing staff
General Administrative Duties
- Provide administrative support to the management and nursing teams as required
- Maintain filing systems, databases, and hospital records
- Prepare correspondence, reports, and meeting documentation
- Answer queries professionally from internal and external stakeholders
- Ensure compliance with hospital policies, procedures, and confidentiality standards
Qualifications & Experience
- Leaving Certificate or equivalent qualification (essential)
- Qualification in administration, healthcare administration, or a related field (desirable)
- Previous experience in an administrative role, preferably within a healthcare or hospital setting
- Experience with scheduling, coordination, or resource management is an advantage
Skills & Competencies
- Strong organisational and time-management skills
- Excellent communication and interpersonal abilities
- High level of accuracy and attention to detail
- Ability to manage sensitive information confidentially
- Proficiency in Microsoft Office and hospital information systems
- Ability to work independently and as part of a multidisciplinary team
Personal Attributes
- Professional and approachable manner
- Flexible and adaptable to changing service needs
- Ability to work under pressure and manage competing priorities
- Commitment to patient-centred care and service improvement
Working Conditions
- Office-based role within a clinical environment
- Standard working hours, with flexibility required to meet service demands
Pay: €28,000.00-€35,000.00 per year
Benefits:
Work Location: In person
