Location: Clondalkin, Dublin
Contract: Fixed-term maternity cover, approximately 6–8 months
Hours: Full-time
About the Role
Polonez is looking for a Procurement Officer to provide maternity cover within our procurement function.
This is a fixed-term role supporting procurement activity across supplier sourcing, purchasing coordination, store openings, refurbishments, business projects, indirect procurement and internal stakeholder communication.
The successful candidate will help ensure that procurement tasks are planned, followed up and delivered on time, with clear communication to suppliers, Finance, Operations, Store Development and management.
Polonez is a growing company, and while this role is offered as maternity cover, future opportunities may become available for strong performers depending on business needs, performance and available vacancies. Candidates with strong project coordination, supplier management and delivery skills may also gain valuable exposure to wider store development and project coordination activities.
Key Responsibilities
- Coordinate procurement activity for store openings, refurbishments and business projects.
- Source and liaise with suppliers for equipment, shelving, signage, branded items, marketing materials, consumables, services and other indirect procurement needs.
- Request quotes, compare options and prepare supplier recommendations.
- Prepare and send RFQs and project requirements to suppliers / contractors.
- Track supplier replies, quotations, approvals, purchase orders, deliveries and invoices.
- Maintain clear timelines for procurement actions, lead times, outstanding items and expected delivery dates.
- Follow up with suppliers to ensure goods and services are delivered on time.
- Support supplier negotiations, pricing reviews and improvement of supplier terms where required.
- Coordinate with Finance on invoices, approvals and payment queries.
- Escalate risks, delays, pricing issues, supplier problems or project-critical decisions to management.
- Maintain supplier records, price lists, procurement trackers and project purchasing documentation.
- Communicate procurement updates clearly to internal teams.
- Support procurement controls, approval procedures and cost awareness.
The Ideal Candidate
- Experience in procurement, purchasing, supplier management, project coordination, operations or a similar role on Irish market
- Retail, FMCG, store development, construction-related purchasing or indirect procurement experience would be an advantage.
- Strong organizational and follow-up skills.
- Good communication skills and confidence dealing with suppliers and internal teams.
- Ability to compare quotes, understand pricing and manage supplier information.
- Strong attention to detail and cost awareness.
- Ability to manage multiple priorities, deadlines and open tasks.
- Good Excel / Google Sheets skills.
- Practical, hands-on and problem-solving approach.
What We Offer
- Fixed-term maternity cover role in a growing retail company.
- Varied role across procurement, supplier management, project purchasing and business support.
- Opportunity to work closely with Finance, Operations, Store Development, Marketing and management.
- Practical exposure to store openings, refurbishments and indirect procurement.
Important Note
We are also recruiting for a Procurement Assistant / Stock Supplier role. Candidates whose experience is more operational, stock-control or procurement-administration focused may also be considered for that position.
HQIRL
Job Types: Full-time, Fixed term
Contract length: 6-8 months
Pay: From €40,000.00 per year
Benefits:
Application question(s):
- If you have experience in procurement /purchasing /supplier management on the Irish market - please mention how long + the industry /category of suppliers
- Which languages do you speak ?
- What is your English level ?
- Do you have driving license ? Are you an active driver in Ireland ?
- If you have visa please mention which one
- What is an acceptable salary for you ?
- When are you ready to start?
Work Location: In person
