We are currently recruiting for a Facilities Administrator to be based in Longford.
Working Pattern: Monday to Friday, 39 hours per week.
Main duties and responsibilities
- Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
- Ensure the timely execution of all Work Orders
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Ensure Key Performance Indicators are being achieved, escalating known issues to account manager
- Review and approve sub-contractor invoices and verify works done
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Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
- Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
- Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
- Ensures efficient management of all utilities, monitor and document consumption levels.
- Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
- Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
- Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
- Ensure any accidental and wilful damage is recorded and reported promptly.
- Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
- Manage staff training through Human Focus.
- Ability to work under pressure to tight deadlines
Providing accurate monthly reports on staff issues, PPM's and reactive works on a monthly basis
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Qualifications and Experience
- Experience coordinating Hard and Soft Facilities Services.
- Experience in managing people
- Experience with KPIs and client interactions
- A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
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Excellent interpersonal and communication skills
Flexible, Honest and reliable
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We look forward to hearing from you.
IND2
