About the Role
VAS Flow Control Ltd is seeking a highly organised and proactive Sales & Operations Administrator to support the day-to-day running of our sales and supply chain processes. This is a varied and hands-on role that sits at the heart of the business, ensuring smooth coordination between sales, purchasing, logistics, and stock management.
The successful candidate will be detail-oriented, commercially aware, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
Sales Administration
- Process customer orders accurately and efficiently
- Assist with and Prepare quotations and support the sales team
- Act as a point of contact for customer queries and updates
- Maintain high levels of customer service throughout the order lifecycle
Purchasing
- Raise and manage purchase orders with suppliers
- Monitor supplier delivery schedules and resolve delays or discrepancies
- Build and maintain strong supplier relationships
- Ensure cost-effective procurement practices
Order Flow Control
- Oversee the full order cycle from receipt to delivery
- Coordinate Sales, Warehouse, and Transport workflow
- Ensure orders are delivered on time and in full
- Identify and resolve bottlenecks in the process
CRM Maintenance
- Maintain accurate and up-to-date customer records
- Log all customer interactions and updates
- Support reporting and pipeline visibility
Transport Management
- Organise and schedule deliveries with transport providers
- Optimise delivery routes and costs where possible
- Track shipments and communicate delivery updates
Stock Control
- Monitor inventory levels and stock movements
- Assist with stock takes and reconciliation
- Work closely with Sales team to maintain optimal stock levels
Product Record Control
- Maintain and update product data, pricing, and specifications
- Ensure consistency and accuracy across systems
- Support new product setup and documentation
Requirements
- Previous experience in administration, operations, or a similar role
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Proficient in Microsoft Office (Excel essential)
- Experience with CRM/ERP systems is an advantage
- Experience with Sage Accounting
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
What We Offer
- Competitive salary (based on experience)
- Stable, long-term position in a growing company
- Varied role with real responsibility and impact
- Supportive and collaborative working environment
How to Apply
Please send your CV and a short cover letter outlining your experience to [email protected]
Job Types: Full-time, Permanent
Pay: €27,000.00-€30,000.00 per year
Benefits:
Work Location: In person
