Installation Administrator
ADT - Dublin
What you will do
As an Installation Administrator in ADT, you will provide comprehensive administrative support to the Installation team, ensuring the smooth day-to-day running of operational activities. Your role will be pivotal in supporting engineers, managers and customer-facing teams by managing documentation, systems, and coordination activities.
Key responsibilities include:
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Provide administrative support across installation activities
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Manage invoicing processes, including invoice rejections and follow-ups
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Maintain and update operational systems (JDE, MAS, Basware, CBS)
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Prepare and manage documentation such as O&M manuals, permits, RAMS, T&Cs, and applications
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Support compliance requirements (e.g. BAFE, NACOSS, EHSIS reporting)
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Handle ordering and stock control for consumables, stationery, and equipment
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Organise and track engineer training and certification requirements
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Manage diaries including meeting rooms, cherry picker usage, and engineer dependencies
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Support sickness and holiday cover arrangements for the Planning team
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Coordinate post, deliveries, returns, and purchase order requests
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Respond to general administrative requests from the Regional Operations Manager and wider teams
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Manage fleet & telecoms across field teams
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Act as a point of contact for internal and external customer service queries
How you will do it
You will succeed in this role by being highly organised, detail-oriented, and proactive, while working collaboratively with multiple stakeholders.
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Maintain accurate records and documentation across multiple systems
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Prioritise competing requests in a fast-paced operational environment
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Communicate clearly with engineers, planners, suppliers, and management
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Follow established processes while identifying opportunities for improvement
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Ensure compliance with internal procedures, safety standards, and external regulations
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Use initiative to resolve issues and support operational continuity
What we look for
We are looking for a reliable, organised administrator with strong attention to detail and excellent coordination skills.
Essential:
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Proven experience in an administrative or operations support role
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Strong organisational and time management skills
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High level of accuracy and attention to detail
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Confident using multiple IT systems and Microsoft Office applications
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Strong communication skills, both written and verbal
Desirable:
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Experience in Fire & Security, Engineering, or Facilities-based organisation is beneficial
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Familiarity with invoicing systems, purchase orders, or operational databases
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Knowledge of compliance or certification environments (e.g. BAFE, NACOSS, EHS)
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Experience supporting planning or field-based teams
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