Position:
Bid Co-ordinator
Division:
Commercial Division
Reports To:
Bid Manager/Commercial Manager
Date Prepared:
January 2026
Description:
A proactive role supporting the Bid Manager and the wider Commercial Team with the efficient and effective administration of bid preparations, pre-qualifications proposals, project presentations and contracting tasks.
Key Accountabilities:
- Tracking online procurement portals and notification of potential opportunities.
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Contribute to the development of the bid library and undertake periodic reviews to ensure that all content is up to date.
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Work closely with the internal bid, business development and divisional teams to assist in the co-ordination, research and preparation of presentations and bidding information.
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Liaising with subject matter experts to provide accurate, relevant and prompt information.
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Co-ordinating the design elements of the proposal and presentation.
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Proofreading documentation to ensure compliance with bid instructions and internal procedures
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Reviewing documents and case studies and tailoring them meet the projects requirements.
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Create industry and client presentations.
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Assist with the continuous development of efficient bid execution.
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Other general bid development and administrative duties.
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Maintain a strong link with internal clients, guaranteeing appropriate and responsive reaction to address any concerns.
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Ability to address unforeseen reactive demands.
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Any other duties as deemed necessary for the efficiency of the business.
Critical Competencies:
- Excellent communication skills, both written and verbal, with fluent English
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Ability to read, analyse and present information in a clear and concise manner
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Capable of prioritising tasks and the ability to manage multiple tasks simultaneously
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Self-motivated with ability to work on own initiative or as part of a team
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Highly organised with the ability to meet strict deadlines
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Strong attention to detail
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Positive, professional and outgoing demeanour
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Approachable with a pleasant disposition
Qualifications, Experience and Knowledge:
- 2 years of administration experience in a commercial environment
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Highly proficient in Microsoft Office Suite.
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Strong understanding of FM/Building (Mechanical & Electrical) services an advantage
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Proven experience in a similar role
