Executive Assistant to Global President and VP of Human Resources required for Co Galway based multinational. Athenry, Co Galway.
Hours: Monday – Thursday 8am – 4:30pm and Fridays 8am-2pm (Flexibility required)
Responsibilities:
- Manage calendars, schedules, and meeting coordination for C Suite executives.
- Arrange and coordinate travel, accommodations, itineraries, and expense reporting.
- Prepare presentations, reports, agendas, and meeting materials as required
- Attend meetings and capture clear, structured minutes. Define, distribute and track actions, owners, and deadlines.
- Screen emails and inquiries while prioritising urgent matters.
- Handle confidential and sensitive information with discretion and professionalism
- Track action items and follow up to ensure timely completion of tasks and projects
- Organise and maintain electronic and physical filing systems.
- Assist the VP of HR with administrative HR functions and special projects
- Coordinate interviews, onboarding schedules, and employee meetings
- Support employee engagement initiatives, training events, and company programs
- Maintain confidentiality of employee records and sensitive HR information
- Assist with internal communications and policy documentation.
- Serve as a liaison between executives, employees, and external partners
- Coordinate company meetings, leadership events, and executive functions
- Flexibility in working hours to effectively support executives and teams operating across multiple time zones
Requirements:
- Minimum 5 years’ experience in an Executive Assistant or similar senior support role
- Experience supporting senior leadership teams
- Strong organisational and multitasking abilities with excellent attention to detail
- Exceptional written and verbal communication skills
- Proven ability to manage confidential information with discretion
- Excellent interpersonal and stakeholder management skills
- Familiarity with HR systems and administrative processes
For a confidential discussion and more information on the role, please contact Noeleen Stewart. 091-706712
Athenry, Oranmore, Loughrea, Galway, Athlone or Clare region
CMCNGEN1
Pay: €45,000.00-€55,000.00 per year
Work Location: In person
