Keynote PCO is currently recruiting a Project Assistant to work within our growing project team at our offices in Blackrock, Co Dublin. Keynote PCO is a full-service conference management company, with all project management services provided by our skilled staff. We are a specialist for research and association conferences taking place in Ireland. Teamwork, peer-to-peer learning, and continuous personal and professional development are at the heart of how we operate
An entry level position, you will be working in a small but growing company working as part of a dedicated team, where it's possible to get to know everybody in the organisation; we encourage a positive and friendly workplace. Our company’s success is shared by all employees through a generous bonus scheme, and we celebrate each other’s successes as our own. We aim to nurture talent and provide opportunities for career growth. We are seeking a creative, ambitious, and dedicated individual to join a fun and fast-paced environment, with an energetic workforce who enjoy regular social outings. We are looking for someone who wants to become part of the Keynote PCO family!
Reporting to the Operations Director we are seeking a candidate with:
- A proven track record in hospitality, office administration and/or digital marketing
- Fluent English along with excellent written and verbal communications skills
- Excellent MS office skills are essential
- Experience on registration systems Stova / Events Air / Cvent would be an advantage but not essential
- Event marketing skills – a knowledge of WordPress, Canva or Photoshop would be an advantage
- A positive can-do attitude, with expert attention to detail and the ability to work to deadlines
- Strong organisation skills and the desire to work as part of a close-knit team
- An ability to build and maintain excellent relations with clients, suppliers, and colleagues
- A third level qualification in hospitality and/or event management is an advantage but not essential
- Enthusiasm for the meetings and events industry
Responsibilities include:
- Supporting our project managers in the planning and delivery of association conferences to the highest industry standard
- Management of online registration for delegates, sponsors and speakers using our online registration software Stova
- Managing a large volume of email correspondence, as the first point of contact for conference delegates
- Responsible for writing and designing marketing emails and social media posts
- Day-to-day maintenance of conference websites
- Management of accommodation blocks, tour bookings and assisting with social event management
- Management of basic conference finances, including invoicing and bank reconciliation
- Providing onsite support at events
Benefits include:
- Competitive salary commensurate with experience
- Target-based bonus scheme (uncapped) - participation after 6 months
- 23 days annual leave – 20 discretionary plus minimum of 3 extra company paid holidays
- Additional paid holidays rewarded based on length of service
- Company phone and laptop
- Company pension scheme
- Tax saver travel ticket options
- Bike to work scheme
- Training and development opportunities
All candidates must be eligible to work and live in Ireland. This role is based in our offices in Blackrock, Co. Dublin with on-site work required during events.
Pay: From €30,000.00 per year
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Profit sharing
Application question(s):
- Please confirm that you are aware that this position requires you to be in the office in Blackrock, Co Dublin and that is is not a remote role.
Experience:
- Hospitality/Tourism: 1 year (preferred)
- Customer Service/Administration: 1 year (preferred)
- Events: 1 year (preferred)
Work authorisation:
Work Location: In person
