We are currently recruiting for an Administrator to join our team who will be based on a key client site in Limerick. This full-time permanent role would be ideally suited to an individual with a background in administrative support to an Operations Team.
Key Accountabilities
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Provide administrative support to a mechanical team
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Preparation of the weekly reports,
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Prepare the billing on a weekly basis
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Process purchase orders
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Adherence to strict month end deadlines
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Ability to take summary notes with clear actions at meetings (when required) and issuing record of same
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Manage, record and file all documentation in relation to this contract, (i.e. safety documentation, purchase orders, deliveries, invoicing, trainings records, time and attendance of staff, staff training records)
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Preparation of monthly KPIs and metrics
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Assist supervisors with task allocation, PPM scheduling and engaging with customers on timelines for completion of works
Experience & Knowledge
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5+ years experience in a similar role
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Excellent communication & organisation skills
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Capable of prioritising tasks whilst possessing the ability to work under pressure
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Reliable & punctual
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Computer literate (Microsoft office, SharePoint, Work Allocation system)
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Ability to liaise with Sub-Contractors independently
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Customer focused and proactive.
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Good knowledge in documentation and terminology associated with mechanical construction and maintenance activities essential
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Conscientious with a high attention to detail with the ability to meet strict deadlines
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Motivated self-starter, who can work both independently or as part of a team
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Excellent communication skills, both written and verbal, with fluent English
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Experience in a similar role
