Date: 2 Jul 2026
Location: Trim, IE
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Company: our team
JOB SUMMARY
The Service Coordinator is responsible for the planning, coordination, and administration of all service works across Cooling Towers Ireland. This role plays a critical part in ensuring that projects are efficiently scheduled, compliant with health and safety requirements, and fully resourced to meet customer and operational needs.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Scheduling & Operations
Plan and schedule all service and maintenance works across multiple sites
Coordinate with internal teams to allocate labour and resources effectively
Liaise with customers to confirm work dates, access requirements and timelines
Ensure all works are delivered on schedule and in line with customer expectations
Site Coordination & Compliance
Organise site inductions and ensure all personnel are compliant before attending site
Provide crews’ details and documentation required for client safety systems and portals
Support site teams with logistics, access, and documentation requirements
Health & Safety Management
Manage and maintain the company’s online Health & Safety portal
Ensure all certifications, training records, and compliance documents are up to date
Organise and track health & safety training for employees and management
Ensure adherence to all company and client-specific H&S requirements
Equipment & Logistics
Arrange hire of equipment (e.g. cranes, scaffolding, access equipment) as required for projects
Coordinate delivery schedules and ensure all required equipment is available on site
Administration
Maintain accurate records of scheduled works, personnel, and compliance documentation
Support service reporting, job tracking, and general administrative duties
Communicate effectively with internal teams, suppliers, and clients
KNOWLEDGE, SKILLS & ABILITIES
Strong organisational and scheduling skills
Experience in service coordination, operations, or administrative role
Good understanding of health & safety requirements (construction/industrial preferred)
Ability to manage multiple priorities and work in a fast-paced environment
Excellent communication and stakeholder management skills
Proficiency in MS Office and online systems/portals
Additional Requirements
Willingness to visit sites when required
Full driving license (preferred)
Experience in mechanical/services/construction industry an advantage
