Belvedere College SJ
Position: Accounts Assistant
Hours: Full Time 3-year fixed term contract.
Belvedere College S.J. is seeking a motivated and detail-oriented Accounts Assistant to join our Administration team. This is a fantastic opportunity for someone looking to build strong, hands-on experience across a wide range of accounting activities in a supportive and purposeful school environment.
Key Roles and Responsibilities:
Creditors
- Assist the Financial Controller in processing supplier invoices.
- Assist with allocating and batching supplier invoices for approval, ensuring that staff complete order forms and that invoices are in accordance with purchase orders and quotes.
- Input supplier invoices into SAGE accounts verifying accuracy and account coding.
- Update the supplier payments spreadsheet and request for cheques spreadsheets.
- Ensure that Tax Mandate forms are completed by each new service provider and tax clearance where applicable.
- Processing supplier payments, import file uploads and cross-border payments.
- Monthly credit cards posting.
- Processing and sending weekly supplier remittances.
Lodgements
- Assist with the reconciliation of receipts and lodgements.
- Update the lodgment spreadsheet.
Receipting
- Assist the Financial Controller with receipting income from cash/cheques.
- Reconcile receipts with payment disbursements and record any variances.
- Ensure invoices for Trips and Tours are signed off on.
Filing
- Assist with all financial filing requirements.
- Assist with improving and creating new filing systems.
Other
- Ensure that internal housekeeping documents are recorded and updated.
- Maintain stationery orders and stockroom suppliers.
- Assist with any ad hoc accounting requirements.
- Processing monthly invoices, direct debits, mobile phone bills.
Trips and Tours
- Update the income received for each Trip and Tour.
- Assist the Financial Controller to issue Clever Cards and reconciliations for Trips and Tours.
- Create summary sheet templates for each new trip from Budgets provided.
- Assist the Financial Controller in reconciling receipts for Trips and Tours.
Reception
- Reception assistance as and when required.
This job description will be subject to review in the light of changing circumstances and may include any other duties and responsibilities as may be determined from time to time.
Key Requirements and Qualifications
- At least 1 years’ experience in an accounts or finance role
- Currently studying towards an accounting qualification (or relevant experience)
- Strong numerical, IT, and organisational skills
- Excellent attention to detail and ability to meet deadlines
- A proactive, flexible attitude with the ability to use your own initiative
- Strong communication skills and a team-focused approach
What We Offer
- Monday to Friday 8.30am to 4.30pm
- Competitive salary (based on experience)
- College pension scheme
- Generous paid sick leave entitlement following probationary period
- Bike to work scheme
- Hybrid/flexible working options (post-probation)
- Ongoing professional development opportunities
Belvedere College SJ is an equal opportunities employer.
Benefits:
- Bike to work scheme
- Company pension
- Flexitime
- On-site gym
- Sick pay
- Work from home
Work Location: In person
