We are seeking an experienced Purchasing Coordinator to support procurement operations for a U.S.-based residential interior design firm delivering high-end, custom projects. This role is responsible for managing end-to-end procurement workflows across multiple concurrent design projects, including sourcing, purchasing, vendor coordination, logistics, and procurement documentation.
The position requires specialized experience in procurement within a project-based, design-driven environment, including coordination with U.S.-based vendors and suppliers, management of custom furnishings and materials, and oversight of purchasing workflows tied to active project timelines.
Due to the firm’s U.S.-based operations, this role requires regular coordination across time zones and availability aligned with U.S. business hours.
Key Responsibilities
- Manage procurement activities across multiple active residential interior design projects, ensuring alignment with project schedules and design specifications
- Coordinate sourcing, purchasing, and order placement with U.S.-based vendors and suppliers, including custom furnishings and materials
- Track procurement lifecycle including order status, production timelines, shipping logistics, and final delivery to receiving warehouses or project sites
- Maintain accurate procurement records and documentation within Design Manager and Studio Designer, including purchase orders, vendor invoices, and sourcing data
- Support the firm’s transition and ongoing use of procurement and design management systems, ensuring data integrity and workflow consistency
- Analyze product reselections, pricing changes, and procurement adjustments to evaluate cost impacts and maintain project profitability
- Ensure pricing accuracy and compliance with applicable tax structures when preparing procurement and client-facing documentation
- Coordinate logistics with third-party receiving warehouses and delivery providers, including scheduling, issue resolution, and documentation tracking
- Maintain detailed records of vendor communications, including order updates, delays, and issue resolution
- Evaluate vendor performance, pricing structures, and delivery timelines to support procurement decision-making
- Utilize Microsoft Excel to analyze procurement data, track purchasing activity, and support reporting and forecasting
- Collaborate with internal design and operations teams using tools such as Salesforce and Asana to ensure procurement alignment with project workflows
- Coordinate daily with U.S.-based teams across time zones to support ongoing procurement operations and project execution
Required Qualifications
- Bachelor’s degree in Supply Chain Management, Business, Merchandising, or a related field
- Minimum of 3+ years of progressive experience in procurement or supply chain operations within a project-based environment
- Demonstrated experience managing end-to-end procurement workflows, including sourcing, purchasing, logistics coordination, and vendor management
Place of Work: Remote/virtual worksite, Ireland
Company: Remote Management Technology Limited, First Floor, Penrose 2, Penrose Dock Cork, T23 YY09
Working Hours: 40 hours/week
Job Types: Full-time, Permanent
Pay: €58,880.00 per year
Work Location: Remote
