About O'Briens Wines
O'Briens Wines is Ireland's leading family-owned drinks retailer, with 35 stores nationwide and over 1,000 wines sourced directly from more than 180 wineries worldwide.
We are passionate about exceptional products and outstanding customer experiences - whether in-store, online, or through our growing digital channels. Across our stores, Support Office and online operations, our teams work in a collaborative, supportive environment built on trust, teamwork and genuine care.
At O'Briens, our people bring our brand to life.
Role Overview
Contract Type: Permanent, Full-Time
Location: Support Office, Sandyford, Dublin & Remote
Reporting to: Product Team
Salary: Competitive, commensurate with experience
This role would suit a recent graduate with a logical mindset and strong systems aptitude who is looking to build a career in purchasing and commercial operations - full training on our processes and systems will be provided
Role Purpose
As the business grows, the volume of item data administration in our ERP system (Microsoft Dynamics 365 Business Central) has placed increasing demands on our buyers. This new role will centralise all item data management, freeing our buyers to focus on sourcing, supplier negotiation, and commercial strategy.
The Purchasing Administrator will be the single point of ownership for the accuracy, completeness, and integrity of product data in Business Central. This is a high-trust, high-precision role that requires someone who is systematic, assertive, and genuinely comfortable working within a structured ERP environment.
Key Responsibilities
Item & Product Data Management
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Own the end-to-end setup and maintenance of product records in Microsoft Dynamics 365 Business Central.
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Create and activate new items, ensuring all mandatory data is complete and accurate before release.
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Maintain product attributes, barcodes, GTINs, vendor information and item status.
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Enforce data quality standards, returning incomplete requests and preventing inaccurate data from entering the system.
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Liaise with buyers and suppliers to obtain missing information and secure approvals.
Pricing, Promotions & Rebates
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Process cost and retail price changes accurately and within agreed timelines.
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Maintain promotional calendars and support promotional activity, including store-specific campaigns.
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Produce and maintain competitor pricing reports.
Compliance & Data Governance
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Maintain the organic certification database, monitor certificate renewals and ensure legal compliance.
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Conduct regular audits of product certification and promotional data.
Order Processing & Team Support
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Coordinate complex multi-drop corporate orders using Business Central configuration packs.
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Support buyers with product administration, commercial events and promotional data.
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Provide general administrative support to the Products team while acting as the gatekeeper for product data quality.
Essential
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Strong logical and systematic approach, with a focus on accuracy and process compliance.
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Confident and assertive in enforcing processes, even when challenged by buyers, suppliers, or colleagues under pressure.
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Comfortable holding firm when required to protect data integrity and business standards.
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Understands the downstream impact of poor item setup across buying, finance, and sales, and takes ownership for getting it right.
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Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, data validation, structured tables, bulk data manipulation).
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Experience using an ERP system (Microsoft Dynamics 365 Business Central preferred).
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Exceptional attention to detail with a strong commitment to data accuracy.
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Ability to manage multiple priorities and competing deadlines.
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Strong written and verbal communication skills for supplier and cross-functional collaboration.
Desirable
Experience in a retail, FMCG, drinks, or food & beverage business
Familiarity with LS Retail, Shopify, or other point-of-sale/e-commerce systems
Understanding of promotional mechanics, rebate structures, or supplier funding models
Background or interest in data science, analytics, or AI - we are actively investing in data capabilities and welcome candidates who can contribute to that agenda
Experience with document management, process documentation, or SOPs
What We Offer You:
Benefits:
Enjoy Employee discounts on wine and fizz for all our colleagues.
Take advantage of our Bike to Work scheme.
Access HSF Health Plans, covering healthcare expenses including dental, optical, and more.
Participate in our Company Pension Scheme for future financial security.
Benefit from our Refer a Friend scheme.
Explore a variety of Development Opportunities through both online and classroom-based learning, delivered by in-house and external industry experts.
Training & Growth:
Take part in WSET Wine and Spirit Courses to expand your wine knowledge and earn recognized qualifications in the industry.
We offer excellent career progression opportunities, with many of our promotions being filled internally.
Our Commitment to Inclusion:
We believe every colleague should feel empowered to be their authentic self at work respected, valued, and included, no matter who they are, where they're based, or what role they play.
Inclusion is at the heart of how we operate. When we embrace individuality and diverse perspectives, we foster a sense of belonging and quite simply, diverse teams make better decisions and drive greater impact.
As a company, we are continuously expanding, but it's the dedication and talent of our people that drives our success. At O'Brien's, we believe in fostering talent and providing ongoing learning opportunities to help you advance in your career. If you're motivated, ready to learn, and excited about working in a vibrant and busy environment, there's plenty of room to grow with us.
