Specialist Construction Support Administrator
Part-Time | Office-Based | Curran Building Solutions
About Curran Building Solutions
Curran Building Solutions is a multidisciplinary construction and engineering consultancy providing professional services and support to homeowners, contractors, builders and developers throughout Ireland.
We provide a broad range of construction, engineering, grant, project support and Health & Safety services. We work closely with private homeowners, building contractors, local authorities, consultants and other construction professionals to assist with the successful delivery of construction, refurbishment and renovation projects.
Our services include:
- Vacant Property Refurbishment Grant applications and supporting documentation
- Grant application support and liaison with County Councils
- Property surveys and condition reports
- Construction costings and quantity surveying support
- Project management and construction support
- Mortgage costings and stage inspections
- Building and structural advice
- Health & Safety consultancy
- PSCS support and construction site safety management
- Preliminary Safety and Health Plans
- Construction Stage Safety and Health Plans
- Risk Assessments
- Method Statements
- RAMS preparation and review
- Contractor Health & Safety documentation
- Site inspection documentation and registers
- Building Regulation and compliance-related documentation
- Support for homeowners carrying out renovation, refurbishment and extension projects
- Support for contractors with project administration, documentation, costings, tenders and Health & Safety requirements
In addition to our consultancy services, Curran Building Solutions also supplies a range of construction products, including:
- Steel lintels
- Structural steel
- Specialist construction products and accessories
We are currently seeking a highly organised and capable Specialist Construction Support Administrator to join our team on a part-time basis.
The Role
This is a varied role providing specialist administrative, customer service, sales and technical support across several areas of the business.
The successful candidate will work closely with the company director and wider team and will regularly deal with homeowners, building contractors, suppliers, County Councils, consultants and other construction professionals.
The position will involve a combination of customer support, construction product sales, grant administration, Health & Safety documentation and general project administration.
The role would particularly suit someone who already has experience or knowledge of the construction or Health & Safety industry, or somebody who wishes to develop further practical experience within these sectors.
Key ResponsibilitiesCustomer Service & Construction Product Sales
Responsibilities will include:
- Responding to customer enquiries by telephone and email.
- Dealing with homeowners, builders and contractors regarding steel lintels, structural steel and specialist construction products.
- Assisting customers with product enquiries.
- Gathering the information required to prepare quotations.
- Preparing and following up on quotations.
- Following up on outstanding sales enquiries.
- Liaising with suppliers, contractors and customers regarding orders.
- Coordinating information relating to deliveries where required.
- Maintaining accurate customer and sales records.
- Developing positive working relationships with existing and potential customers.
Grant Application Support
The role will involve supporting clients with property grant applications, particularly the Vacant Property Refurbishment Grant.
Duties may include:
- Liaising with homeowners regarding their grant applications.
- Gathering and reviewing supporting documentation from clients.
- Working through application checklists and ensuring required documentation is available.
- Preparing administrative sections of grant application packages.
- Assisting with supporting letters, costings and documentation.
- Following up with clients for outstanding information.
- Liaising directly with County Councils and relevant local authority departments.
- Responding to requests for additional information from local authorities.
- Maintaining records of grant applications, correspondence and progress.
- Tracking applications and outstanding actions.
- Assisting clients throughout the application and claim process.
Health & Safety Administration
The successful candidate will provide administrative and documentation support across the Health & Safety side of the business.
This may include:
- Preparing and updating Risk Assessments.
- Preparing and updating Method Statements.
- Assisting with RAMS documentation.
- Reviewing contractor Risk Assessments and Method Statements.
- Preparing contractor Health & Safety documentation.
- Assisting with Construction Stage Safety and Health Plans.
- Assisting with Preliminary Safety and Health Plans.
- Maintaining Health & Safety files.
- Maintaining contractor records and registers.
- Maintaining training, certification and plant documentation.
- Assisting with site inspection documentation.
- Preparing Health & Safety checklists and forms.
- Assisting with PSCS-related administration.
- Tracking outstanding Health & Safety documentation from contractors.
- Ensuring documentation is correctly filed and maintained.
Training and guidance will be provided where required.
General Project & Technical Administration
The role will also include general technical and project administration, including:
- Preparing and formatting professional reports, letters and project documentation.
- Maintaining electronic project files.
- Updating project trackers, spreadsheets and registers.
- Communicating with clients, contractors, consultants and local authorities.
- Following up on outstanding project information.
- Assisting with quotations and project administration.
- Supporting the preparation of construction costings and related documentation.
- Assisting with survey and inspection documentation.
- Maintaining accurate records across multiple active projects.
- Assisting with document control.
- Ensuring documents are correctly named, filed and issued.
- Providing general administrative support to the company director and wider team.
Site-Based Duties
The role will be predominantly office-based; however, there may occasionally be a requirement to attend construction sites or properties.
Site-based duties may include:
- Assisting with Health & Safety inspections.
- Assisting with site documentation.
- Taking photographs and maintaining photographic records.
- Recording information during inspections.
- Reviewing site registers and documentation.
- Liaising with contractors and clients on site.
- Assisting with general site administration.
Appropriate instruction and training will be provided where required.
Working Arrangements
This is a part-time position of approximately two to three working days per week.
The role is based in the Curran Building Solutions office.
This is not a hybrid role and is not a work-from-home position.
The successful candidate must therefore be available to attend the office for their agreed working days.
Occasional travel to construction sites or client properties may also be required.
Candidate Profile
Construction or Health & Safety experience would be highly beneficial for this position; however, we are open to candidates from a number of backgrounds who have the right organisational skills, attitude and willingness to learn.
This role may particularly suit:
- Someone with previous experience working within the construction, engineering, building materials or Health & Safety industry who is seeking a part-time position.
- An experienced construction or Health & Safety professional who may be looking to reduce their working hours or transition from full-time employment into part-time work, while continuing to use their existing industry knowledge and experience.
- A third- or fourth-year student studying construction, civil engineering, quantity surveying, building surveying, architectural technology, Health & Safety or another related discipline who has reduced college contact hours and wishes to gain valuable practical industry experience alongside their studies.
- Someone with experience in construction administration, project support, document control, building materials sales, technical administration or local authority work who is looking for a varied part-time role.
Skills & Experience
The ideal candidate will:
- Have a good understanding of the construction industry or a strong interest in developing this knowledge.
- Have strong administrative and organisational skills.
- Be confident dealing with customers by telephone and email.
- Be comfortable communicating with homeowners, contractors, suppliers, consultants and County Councils.
- Have excellent written English.
- Have strong attention to detail.
- Be comfortable working with detailed forms, technical documentation and checklists.
- Be able to manage multiple projects and priorities.
- Be proactive in following up on outstanding information.
- Have good computer skills.
- Be competent in Microsoft Word, Excel, Outlook and general electronic filing systems.
- Be comfortable maintaining trackers, registers and spreadsheets.
- Be capable of following company procedures and document-control systems.
- Be able to work independently while also working closely with a small team.
- Be reliable, professional and organised.
- Be willing to learn and develop new skills.
Particularly Relevant Experience
Previous experience or knowledge in any of the following would be an advantage:
- Construction
- Civil engineering
- Health & Safety
- Construction administration
- Project administration
- Document control
- Risk Assessments
- Method Statements
- RAMS
- PSCS documentation
- Construction site Health & Safety
- Building materials sales
- Steel lintels
- Structural steel
- Specialist construction products
- Quantity surveying
- Construction costings
- Property renovation and refurbishment
- Vacant Property Refurbishment Grant applications
- Local authority or County Council processes
- Customer service
- Sales administration
Formal experience in all of these areas is not required.
Training will be provided, and the position can be developed around the experience, knowledge and strengths of the successful candidate.
Personal Attributes
We are looking for someone who is:
- Highly organised
- Reliable and dependable
- Professional
- Friendly and confident when dealing with customers
- Detail-oriented
- Proactive
- Comfortable taking responsibility for their own workload
- Able to manage competing priorities
- Able to work independently
- Comfortable working as part of a small team
- Willing to learn
- Interested in construction and Health & Safety
- Comfortable working in a busy environment where priorities can change
- Capable of maintaining confidentiality when dealing with client and project information
Position Summary
Job Title: Specialist Construction Support Administrator
Company: Curran Building Solutions
Employment Type: Part-Time
Working Pattern: Approximately 2–3 working days per week
Location: Office-based
Hybrid Working: No
Work from Home: No
Site Attendance: Occasional site visits may be required
This is a varied opportunity for someone looking to work within a construction and engineering environment while gaining or maintaining practical experience across construction administration, building-product sales, grant applications, Health & Safety and project support.
The role offers considerable variety and would suit someone who enjoys working with people, managing documentation and supporting construction projects from an office-based environment.
Pay: €15.00-€17.00 per hour
Expected hours: 21.0 per week
Benefits:
Work Location: In person
