Support, Finance
LEVEL 7
Permanent, Part Time (0.5 FTE – 17.5 hours per week)
Closing Date: Tuesday, 23rd June 2026 at 3pm
Fáilte Ireland invites applications for the position of Support, Finance. The successful candidate will join the Finance team.
Job Purpose
To provide financial support to the finance team across various areas which could include, budgeting, accounts payable, accounts receivable, grant payments, etc.
Initially this role will be part of the Grants Payments Unit.
Primary Objectives/Key Responsibilities
General Finance Support
Support the finance team in all areas of finance including but not limited to:
Grant Payment Processing and Tracking includes:
Accept and acknowledge receipt of claims for Grant Payment
Verify all claim documentation against a checklist to ensure completeness
Follow-up with claimant to obtain missing documentation and/or explanations
Ensure that all expenditure is eligible and in line with the grant agreements
Updating systems to track grant progress
Maintain claim files
Provide quality information and feedback
Review and provide advice on grant agreements
Escalate issues and risks that may impact on agreed deliverables
Liaise with internal and external stakeholders on a monthly basis to gather information for projections and accruals
Prepare accruals, prepayments, and journal recodes for inputting
Provide reports to internal stakeholders for monthly review of projections
Accounts Payable
Check and verify purchase invoices and match to good receive notes
Check supplier invoices & credit notes to ensure the information is provided (dates, details, and amounts) where there are discrepancies contact the supplier
Register and process Fáilte Ireland invoices/credit notes
Determine if supplier invoices are subject to Revenue withholding tax (PSWT) and where necessary update the system with withholding tax information and ensure correct VAT is charged
Prepare bimonthly VAT returns and process payments through ROS (Revenue Online System)
Review Aged Creditor listing on a weekly basis and resolve outstanding balances
Accounts Receivable
Support the management of the procurement card data & process ensuring charges are verified and processed monthly
Conduct checks on registered invoices sent from the business units to ensure details are correct and that the services were delivered
Send rejected invoices back to the business and follow-up on all rejected invoices to ensure final resolution
Send out invoices to clients and send alert to the relevant internal business unit
Run regular reports on invoices that are registered, but no approval and follow-up to obtain approval at an appropriate level
Deliver training sessions to colleagues on how to register an invoice
Process all credit notes
Support the accounts receivable in any other areas
Budget Support
Working within directorate to support the daily monitoring of forecasts against actual spend & aligning this with reporting on monthly budget variances
Monitor project spend
Liaise with internal stakeholders on variances and general financial oversight
Advise/liaise with staff in regard to best practice for budget processing, budget codes, analysis codes, and budget/project balances
Input budget and journals where necessary
Load approved budget allocation for approved projects
Attend periodic budget meetings with various divisions
Reconcile budgets
Relationship Management
Establish and maintain effective working relationships and collaboration with internal colleagues
Identify stakeholder issues and act appropriately to address these issues
Advise colleagues of issues and/or risks to stakeholder relationships as soon as they arise so that risks can be managed effectively
Attend meetings with Grantees and provide advice re. the claims process requirements
General Administration
Ensure that the Organisation’s policies and procedures are adhered to
Raise purchase orders, goods received notes, payment requests
Compile statistics as required for quarterly reports
Engage fully with improvements and developments on the grant management system (CRM) and the finance system
Identify opportunities for continuous improvement
Carry out all other duties as required and participate as a full member of the Finance Team by supporting different work projects, as required, from time to time.
Person Specification
Essential Criteria
The successful candidate will have:
The ability to work as part of a team
Excellent communication skills with experience of communicating effectively
The ability to manage relationships key stakeholders internally and externally
Good planning and organisation skills
Excellent time management and administration skills
Ability to prioritise, schedule, plan, and manage multiple tasks
An approachable, highly professional manner and ability to maintain strict confidentiality.
Attention to detail and an eye for accuracy
Ability to work as part of a team
The successful candidate should be able to demonstrate, and through their application show evidence of, such experience.
To be eligible to apply for this role you must have / demonstrate in your application form the following:
Minimum of 2 years’ experience working in a finance role.
Strong Microsoft Office skills (Excel, Word, Outlook)
Qualifications/Mandatory Training
Desirable Criteria
Accounting Technician or part qualified accountant
Experience using computerised financial systems
Experience reviewing and processing grants
Knowledge of Banking online
An understanding of public sector financial practices, Procurement, State Aid, etc.
Key Competencies
Selection Process
Shortlisting will be based on applications, and the selection process may involve one competency-based interview. A panel of successful candidates may be formed following the selection process.
Fáilte Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. We encourage you to reach out to us directly at [email protected] should you require assistance or reasonable accommodation during the recruitment process.
