This is an exciting opportunity for an all-round administrator to embrace setting up and coordinating a site office with lots of opportunity to learn and develop. This role will involve working closely with an amazing team of Contracts Manager, Quantity Surveyor, and a Health & Safety Officer to ensure all administration functions are uploaded to company systems
Key Roles and Responsibilities
General Administration duties include data entry for BC(A)R throughout the project duration, material ordering, PO issuing, docket management and payment recommendation to the QS/Finance
Update weekly material registers.
Update weekly plant registers of owned and hired plant separately.
Weekly time related resource registers – in conjunction with the material and plant registers, the Site Administrator will register all time related Preliminaries resources [including hired plant & equipment, security, waste removal, fuel use, utility meter count, labour resources and the like] with weekly data sheet providing plan & actual comparison, issued to senior staff on a weekly basis.
Site safety inductions – carry out site safety induction, registration of inductees and associated statistics.
Site management - responsible for ordering of stationary, cleaning & PPE supplies, signage, and waste skip control
Assist Health & Safety tasks including collation and reviewing Safe Systems of Work forms and obtaining sub-contractor safety documentation.
Assist with site access & egress control.
Monitor weekly material delivery tickets.
Uploading copies on concrete and material tickets
Procure and register material testing information including concrete cube tests, fill material and the like.
Where requested by the Project Manager, take meeting minutes.
Submits technical information to the design team – from site management.
Monitors the snagging on site – is the point of contact from sales to finishing Forman – release of keys, distribution of snag lists.
Handling of ESG reporting for the site.
Document management for drawing registers both hard and soft.
Co-ordinating aftercare onsite – link between site and aftersales. Keeping a tracker of all trends onsite.
Our Ideal Candidate
We are looking for someone who is looking for a great opportunity and eager to learn in a wonderful team environment.
