Job Title: Office Manager - Maternity Cover
Reporting To: Global Chief HR Officer
Who We Are:
Catalyx specializes in the science of operational processes. With a footprint across North America and Europe, the company carefully automates and services RD, production, packaging, and delivery processes—globally—with a sophisticated blend of products, technologies, and lifecycle services.
Catalyx is a trusted partner in delivering world-class lifecycle services to regulated and high-risk end markets. With a relentless commitment to innovation and excellence, we partner with life science and other highly regulated organisations, to empower them to enhance efficiency, and drive success. As part of this commitment, we are continuously developing our on-site teams to support the
advancement of customer operations. To learn more about the company's experience and comprehensive suite of capabilities and solutions, visit www.catalyx.ai.
Represent the face of the company, greeting guests, ensuring a professional and customer focused demeanor is presented to all.
Provide support to theSLT with customer onsite visits.
Manage incoming office communications, including answering and directing phone calls through Microsoft Teams.
Support internal and external meetings, including employee Summer Christmas parties and sports social events.
Support ad hoc travel enquiries for employees.
Vendor management for the office including couriers, cleaning staff, mobile phone providers and other service providers.
Ensure office facilities, meeting rooms, and kitchen areas are fully stocked, organised, and maintained to a high standard, while carrying out occasional local errands as required.
Manage office facilities and coordinate maintenance activities, ensuring the workplace environment remains safe, functional, and presentable.
Support the Health Safety Committee, monitoring workplace facilities requirements.
Collaborate with the Finance team to including facilities PO’s credit card reconciliation on Concur.
Support fleet management and administration duties for the company fleet cars.
Partner with HR to support employee engagement and internal communications through company platforms and communication channels.
Provide flexible administrative support and undertake additional ad hoc duties as required to support business operations.
At least 4 years of experience as an office administrator and assistant to the executive management team within a busy organisation
Strong management and organisational skills with the ability to manage multiple priorities at once and take on new challenges.
Must be a problem solver with strong attention to detail.
Flexible, adaptable strategic thinker with trustworthy character.
Substantial experience in a fast-paced, dynamic environment.
Strong interpersonal skills, together with experience in interacting with all levels and
departments within a company
Exceptional written and verbal communication skills.
Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service and team building
Why Join Catalyx?
At Catalyx we understand that our people are our greatest asset. For this reason and many others, we take care of them. The team in Catalyx benefits from a Total Rewards package. This includes great personal benefits and professional growth opportunities.
Catalyx is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all individuals are valued, respected, and supported. We do not discriminate on the basis of race, colour, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. We encourage applications from all qualified
candidates, regardless of background, and strive to create a welcoming environment for everyone.
At Catalyx, we are committed to attracting the best global talent. We proudly support our international employees by offering assistance with Critical Skills Visa applications for eligible candidates.
