Human Resources Administrator - UPMC Kilkenny & Waterford
Location: MacDonagh Office
Job type: Permanent
Overview of role:
UPMC Ireland is currently seeking to recruit an experienced HR Administrator based in Waterford 2 days per week, Kilkenny 2 days and 1 Working from Home day per week, who will provide HR administration services centrally to the HR Department. This role will support all sites, ensuring the smooth running of the department is an organised and efficient manner. As a valued member of the HR team, you will be accountable for a range of duties which will help to enhance the employee experience. Your main administrative duties include recruitment onboarding, maintaining employee records, supporting the HR Business Partner team with managing absences, managing HR documents to audit standards and updating internal HR systems.
Primary Duties and Responsibilities:
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Maintain and update employee records ensuring accuracy.
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Preparing contracts of employment for new starters.
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Processing Garda Vetting, background checks, credential checks, reference checks and applying for work permits as required.
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Ensure that employees are scheduled for induction to their role.
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Be the first point of contact for a HR related queries. Escalate these HR queries to the HR Business Partner as required.
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Take ownership of employee files ensuring all are audit and legal compliant.
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Be responsible for preparing reports from the HRIS for example starters and leavers, sick leave, headcount.
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Tracking and recording changes to terms and conditions and updating the HRIS and T&A system.
ensure that the HRIS and T&A system are always fully accurate and kept up to date. -
File as you go.
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Represent HR at interdepartmental meetings were required.
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Assist in data consolidation for audits and accreditation.
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Assist in payroll processing, verifying records where required.
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Support the co-ordination of employee recognition programmes and initiatives.
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Co-ordination of all training records within the hospital to ensure mandatory training is up to date and recorded in each employee personnel file.
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Undertake other ad hoc duties as required.
Qualifications & Experience:-
Have a minimum of 2 years' experience working in a busy HR department.
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Possess a relevant HR qualification and be CIPD qualified, or working towards same.
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Proficient in IT systems, in particular MS Word, MS Teams, Outlook and PowerPoint with the ability to present data in a visual and creative way.
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Excellent organisational skills with a growth mindset.
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Process the highest degree of integrity and confidentiality in all aspects of the role.
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Excellent interpersonal and communication skills together with the ability to work in a fast-paced environment.
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Have excellent attention to detail and ability to work on own initiative.
This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, this job description may be subject to review in light of the changing needs of the business.
Equal Opportunity Statement and Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that’s close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.
