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Production Administrator
Connolly’s RED MILLS —Kilkenny, County Kilkenny
- Microsoft Excel
- Microsoft Outlook
- Customer service

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Production Administrator

Connolly’s RED MILLS
Kilkenny, County Kilkenny

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Job details

Qualifications

Microsoft Excel
Microsoft Outlook
Customer service
Procurement
Supply chain
ERP systems
Logistics
Microsoft Office
Administrative experience
Purchasing
SAP ERP
Communication skills
Time management

Full job description

Production Administrator

We are currently recruiting for a Production Administrator to join our factory in Purcellsinch, Kilkenny City. This is a busy and varied role, ideal for someone who thrives in a fast-paced manufacturing environment and enjoys working as part of a team. The successful candidate will play a key role in supporting production operations by ensuring accurate administration, effective coordination, and efficient communication across departments.

Key Responsibilities

Customer Service & Order Management

Act as the primary administrative contact for Private Label customers across Treats and Forans.
Receive and process customer orders accurately using SAP.
Generate customer invoices upon completion of orders.
Create dispatch documentation and arrange shipments where required.
Respond promptly to customer enquiries regarding orders, deliveries, and general account queries.
Process customer debits and credits, including testing and storage charges.

Logistics & Shipping

Arrange courier collections for UK shipments for CDM and Forans.
Prepare all shipping and export documentation required for courier and freight services.
Ensure accurate dispatch records are maintained.

Purchasing & Procurement

Raise Purchase Orders (POs) for maintenance requirements and other operational purchases.
Monitor and follow up on supplier prepayments where applicable.
Manage office stationery ordering and maintain adequate stock levels.

Internal Transactions

Process Internal Transfers by creating Order Requests (ORs) and Purchase Orders (POs) across the three companies.
Create ZSTOs for stock transfers from the manufacturing plant to the Mill.
Process operational orders for Forans, CDM, and CRM.

Production Administration

Prepare production paperwork for Forans and CDM manufacturing operations.
Ensure production documentation is accurate, complete, and available to support manufacturing schedules.

General Administration

Maintain accurate records and documentation.
Support finance, production, logistics, and management teams with administrative tasks as required.
Assist with continuous improvement of administrative processes.
Carry out additional administrative duties appropriate to the role.

Key Skills & Experience

Essential

Excellent organisational and time management skills.
Strong customer service and communication skills.
High level of accuracy and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong problem-solving skills and ability to work independently.
Confident communicator with the ability to prepare accurate and professional correspondence.

Desirable

Experience using SAP ERP systems.
Knowledge of production, logistics, or supply chain administration.
Experience in shipping documentation and courier booking.
Understanding of purchasing and procurement processes.
Experience using Microsoft Office, particularly Excel and Outlook.
Previous experience in an administrative role, preferably within a manufacturing or production environment.

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