Find Assistant administrative officer Jobs in Swords, D

Scheduling and Support Officer
Irish Wheelchair Association —Lucan, County Dublin
- €33,993–€51,931 a year
- Full-time
- Management
- Bachelor's degree
- No degree
- Annual leave
Quick apply
3d
Assistant Administrative Officer
DRONIVKA —Blackrock, County Dublin
- €35,000–€44,000 a year
- Full-time
- English
- Administrative experience
Quick apply
19h
Executive Assistant
Optum —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Occupational Therapist Assistant | Full Time
Carechoice —Swords, County Dublin
- Full-time
- English
- Clinic
Quick apply
3d
Executive Assistant
Inizio —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Human resources
- Employee assistance program
Executive Assistant
Head Office Ireland —DUBLIN 4, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
Executive Assistant to the CEO (Remote)
Percona —Dublin, County Dublin
- Full-time
- Remote
- English
- Administrative experience
- Organisational skills
- Annual leave
9d
Community Support Worker
Irish Wheelchair Association —Lucan, County Dublin
- €32,961–€36,691 a year
- Weekend availability
- No degree
- Annual leave
Quick apply
Office Manager
iCims —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
Professional Standards Solicitor (AP Grade) Fixed Term Contract
Irish Medical Council —Dublin, County Dublin
- €83,113–€1,035,762 a year
- Full-time
- Hybrid work
- Presentation skills
- Annual leave
- Employee assistance program
Quick apply
8d
Tax Resolutions Senior Associate / Assistant Manager / Manager
CBTax —Dublin, County Dublin
- Analysis skills
- No degree
- Communication skills
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Scheduling and Support Officer

Irish Wheelchair Association -
Lucan, County Dublin

Quick apply

Job details

Full-time
€33,993–€51,931 a year
3 days ago

Benefits

Bike to work scheme
Annual leave

Qualifications

Management
Bachelor's degree
Organisational skills
IT
Quality systems
Higher certificate
Communication skills

Full job description

We would like to invite applications for the following full-time, 12 month fixed term role;

Scheduling and Support Officer

Lucan

IWA is committed to promoting, maintaining and adding to our diverse and inclusive work environment

Overall, Purpose of Job

To support the Assisted Living Service team to ensure a high-quality person-centered continuous service. The person will assist and support the coordinators with scheduling together with managing and monitoring the daily operation and expansion of the service.

Liaison

There are a number of key relationship’s which should be fostered and developed primarily with the Assisted Living Service team, other Association staff as well as direct contact with people who use the service, and external contacts as directed by the coordinator.

Main Duties and Responsibilities

The successful candidate will carry out the following duties in line with the Associations standards and strategic objectives and as directed by the coordinator:

Support the implementation of high-quality person-centered services.

Assist with scheduling and matching member requirements with existing Personal Assistant staff and source relief.

Support the setting up of new services from referral to commencement.

Support monitoring and evaluation of services.

Support all aspects of recruitment, selection, induction and training and development for the services staff.

Implement effective staff rosters to ensure continuous service delivery, managing absences, leave and training gaps.

Maintain direct contact with members and staff.

Ensure Health Safety standards and practices are maintained including undertaking risk assessments.

Support the operation and development of Personal Assistant support meetings.

Carry out day-to-day administrative duties using the service systems (CRM/Focalpoint/People Planner etc.)

Participate and lead project initiatives in consultation with team management.

Carry out any other relevant and appropriate duties as may be reasonably assigned from time to time by the Service Coordinator

PERSON SPECIFICATION

Training, Experience and Qualifications

Minimum qualification at QQI Level 6 or higher such as QQI Supervisory Management Skills, BA in Social Care, Allied Health, Community Development, Disability, Business Management is required.

Experience in scheduling and monitoring/evaluating services is essential.

At least 1 year of previous experience in a similar role is highly desirable.

Experience of working with people with disabilities is highly desirable.

Experience of Quality systems and maintenance of same desirable

Knowledge and Skills

Knowledge and experience of community-based disability services is required.

Excellent communication and interpersonal skills are a must.

Strong planning and organisational skills, the ability to prioritise various commitments and manage time effectively are required.

Ability to make operational decisions and good problem-solving skills are essential.

Excellent IT skills are a must; knowledge of CRM and/or People Planner an advantage.

A full driving license and own car are required.

Behaviours

Excellent interpersonal skills and an ability to build strong relationships at all levels.

A team based consultative approach.

Strong person-centered approach.

Highly organized with ability to work under pressure, prioritise multitask.

Competencies

Communicating and Influencing

Motivating and Empowering

Planning and Organising

Quality and Customer Focus

Critical Analysis and Decision Making

Remuneration Benefits

Annual Salary between €33,993 to €51,931 (DOE)

Vouched expenses and mileage

Excellent working conditions

Training development opportunities

25 days annual leave

Bike to work scheme.

Employee Assistance Service.

The closing date for applications is Monday 20th July 2026

Documentary evidence of your relevant qualification(s) will be required in advance of or during the recruitment process

Quick apply

Refine Your Search

assistant administrative officer jobs in swords, d

Scheduling and Support Officer

Assistant Administrative Officer

Executive Assistant

Occupational Therapist Assistant | Full Time

Executive Assistant

Executive Assistant

Executive Assistant to the CEO (Remote)

Community Support Worker

Office Manager

Professional Standards Solicitor (AP Grade) Fixed Term Contract

Tax Resolutions Senior Associate / Assistant Manager / Manager

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