Job description – Human Resources Administrator
Trump International Doonbeg is a coastal haven, hidden on a sheltered corner of the Wild Atlantic Way where world-class golf meets an intimate Spa, amazing food and access to the best activities, culture, heritage and one of the most picturesque settings Ireland has to offer for conferences, meeting, incentives and special events.
Recognised among the best championship Links Courses in the world and named best Golf Resort in Ireland by the Irish Golf Tour Operators Association. At the heart of the resort is the Irish Country house hotel with one of Ireland's best Hotel Restaurants, the Ocean View Restaurant. And Ocean is a recurring theme, ever present with stunning views of the rolling waves and the rugged landscape stretching as far as the eye can see to the Cliffs of Moher.
Certified as a GREAT PLACE TO WORK®, Trump International Doonbeg is home to a proud and motivated workforce of over 300 staff during high season, offering a world class 5 Star Hotel workplace, with the beauty and balance of west Clare living.
Job Title: Human Resources Administrator
Department: A&G
Responsible To: Director of Human Resources/HR Generalist
Type of Contract: Fixed Term
Liaises with: All Departments
MAIN DUTIES
The HR Administrator’s duties include updating internal employee databases, data entry, filing HR documents, screening resumes, initiating background checks on shortlisted candidates. You should also be able to work independently, work in an MS office, and have interpersonal skills.
To be a successful HR Administrator, you should remain aware of the latest developments in company policies. Ultimately, an outstanding HR Administrator should be able to demonstrate excellent communication and organisational skills, with high attention to detail.
The HR Administrator is expected to:
- Post job advertisements on job boards and social media platforms.
- Screening resumes and schedule interviews with potential shortlisted candidates.
- Be the liaison person for staff accommodation and transport.
- Employee Lockers area to be checked.
- Name badges to be issued to all Associates.
- Uniforms - Order, issue, associated admin. update master log.
- Uniform personal presentation standards procedure signed and update records.
- HR Notifications updates.
- Admin support during VIP visits.
- Filing - File all documents in relation to Associates in relevant file
- Leave report – excel sheet logging certified and uncertified absences.
- Garda Vetting for Junior Clubhouse Associates & related admin.
- Create employee file for all new recruits.
- Send job offers and rejection letters to candidates.
- Attend all required meetings and take minutes as necessary.
Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate. Maintain a professional and friendly relationship with other departments, team members and guests.
HEALTH & SAFETY
- To fulfil your obligations under the Health & Safety at Work Act 1989 and any revisions or additional legislation made thereto.
- Knowledge of local and company hygiene, health and safety regulations
- To ensure that reasonable care is taken for the health and safety of yourself, other employees, guests and any other person on the premises.
- To keep your work area clean, tidy and safe and report any hazard, accident, loss or damage to management.
- To be aware of trained first-aid personnel on the premises and have knowledge of the location of first aid boxes/fire extinguishers/alarms.
- To observe all safety rules and procedures, including those laid down in the Health & Safety Statement for your place of work.
- To carry out and promote fire and accident drills as directed by the hotel safety officer.
OTHER DUTIES
The above is not intended to be an exhaustive list and you will be expected to comply with any reasonable requests or duties as directed by the Director of Human Resources.
QUALIFYING CRITERIA
Comply with the company rules, regulations and provisions contained in the employment handbook. Minimum one-year experience of working in an office environment.
- Basic understanding of labour laws.
- Must have the ability to work as part of a team.
- Should have strong analytical and problem-solving skills.
- Excellent administrative and organisational skills.
- Effective communication skills.
- A resilient person who has the ability to work well under pressure.
BENEFITS
- Regularly stocked canteen for meals, snacks and beverages while on duty.
- Discounts in our Spa, Hotel & Golf course.
- Discounted staff and friends and family rates available in other group properties in the United States and United Kingdom.
- Free Car parking.
- Regular staff appreciation initiatives.
- Opportunities to develop and grow through assisted educational opportunities.
- Sick Benefit scheme.
- Personal locker where required.
- Opportunity to learn and play golf out of hours plus the opportunity to invite golf guests at a reduced rate.
- Use of fitness center out of season.
