Project Coordinator
Dundalk
As a Project Coordinator, you will play a crucial role in supporting the successful delivery of water and wastewater infrastructure projects. You will act as a key point of contact for internal teams and external stakeholders, ensuring smooth coordination of project activities, efficient communication, and comprehensive documentation management.
This role requires strong organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment
Main Duties and Responsibilities:
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Support procurement activities by raising and tracking purchase requisitions (PRs) using SAP and liaising with suppliers as needed.
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Ensure accuracy of PO data with QS/Site Team prior to PR submission. Essential to relieve issue on the end user side.
- Monitor approval workflow in SAP and follow up for pending approvals
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Enter data, process procurement transactions (purchase requisitions, goods receipts, invoices)
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Ensure uploading of all delivery dockets by site team to correct location on ACC.
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Flag and resolve invoice discrepancies (Blocked invoices)
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Flag and resolve invoice discrepancies (Parked invoices)
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Maintain full document traceability (POs, GRNs, invoices: Registers to be compiled and located on ACC)
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Track open PO's/delivery delays and supplier performance. Notify site team of any issues in this regard.
- Support Accounts Payable in releasing vendor payments
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Support process improvement initiatives
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Download invoices for QS team as per required
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Provide administrative support to operational and site support teams including calendar coordination and meeting logistics.
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Handle confidential administrative tasks with discretion and professionalism.
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Drive continuous improvement by identifying opportunities for process optimisation and cost savings related to facilities and operations.
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Site Office Management
Knowledge, Skills and Experience:
Essential:
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Proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors.
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Strong organisational and multitasking abilities, with excellent attention to detail.
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Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems.
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Experience using SAP or similar enterprise resource planning (ERP) systems.
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Strong written and verbal communication skills.
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Ability to work independently and as part of a multidisciplinary team.
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Ability to handle sensitive and confidential information appropriately.
Desirable:
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Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).
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Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings.
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Basic understanding of health and safety practices in construction or industrial environments.
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Experience with facilities management and office contract coordination.
What we offer you:
- The opportunity to join an ambitious and growing organisation.
- Monday to Friday working week finishing early on Fridays.
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22 days annual leave plus 10 bank holidays.
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Access to EAP - 24/7 365 days confidential employee counselling service, free to avail for employees and their families.
About Glanua
Glanua are industry leaders in providing project solutions for the water and wastewater industry including design, construction, commissioning, operation and maintenance. At Glanua, we believe that innovation is key when it comes to creating value for our clients and so we continue to lead the way when it comes to providing innovative designs and integrating global technologies.
Glanua UK, as part of the Glanua Group, offers turnkey solutions through its process, MEICA, civil and structural design/build capabilities. This allows us to take our clients problems, find a solution and deliver to completion as a single entity. Glanua operate and maintain a wide range of water and wastewater treatment facilities nationwide. We guarantee the provision of safe drinking water to thousands of always people & ensure environmental compliance from our wastewater treatment plants.
We have a talented team in the Glanua Group of 600+ people across Ireland and the UK and are rapidly expanding our workforce across several disciplines to meet our ambitious growth plans.
