At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
The Senior Manager: Supply Chain for Global Logistics will provide strategic leadership and oversight for the financial integrity, governance, and operational control of pharmaceutical inventory across internal facilities and global third-party logistics partners. The role integrates deep inventory management expertise with strong accounting and internal control accountability in a SOX regulated environment, bolstered by a strong command of outsourced contract logistics and a proven record of driving effective supplier relationships on a global scale. The position serves as a critical liaison across Supply Chain, Finance, and Quality.
Knowledge:
Inventory Control & Governance
- Own end-to-end inventory control processes for raw materials, API, Drug Product, Britestock, Finished Goods, and clinical inventory.
- Develop, maintain, and enforce inventory-related SOPs, policies, and internal controls in compliance with SOX and GxP requirements.
- Ensure proper segregation of duties, approval workflows, and documentation for all inventory transactions.
- Maintain inventory integrity across Gilead’s ERP and warehouse management systems.
Third-Party Logistics (3PL) Inventory Oversight
- Serve as the primary owner of inventory governance for all inventory held at Global Logistic’s third-party logistics providers.
- Review and validate inventory reports from 3PLs, including receipts, shipments, transfers, adjustments, cycle counts, and destruction activities.
- Ensure 3PL partners comply with contractual inventory reporting requirements, internal controls, and regulatory standards.
- Lead discrepancy investigations with 3PLs, including root cause analysis and corrective and preventive actions (CAPAs).
Quarterly Inventory Reconciliation
Lead and execute quarterly inventory reconciliations between:
- 3PL inventory and movement reports
- Identify, analyze, and resolve inventory variances related to timing, valuation, shrinkage, expiry, damage, or process gaps.
- Prepare detailed reconciliation schedules, variance explanations, and management review documentation.
- Coordinate and validate physical and cycle counts conducted by 3PLs, including count procedures, results review, and formal sign-off.
Financial Accounting & Close Support
- Partner Finance to support monthly, quarterly, and annual close activities related to inventory.
- Partner with Finance to create reserves for excess and obsolete inventory, and write-offs for expired or destroyed product.
- Provide inventory data and analysis for forecasting, budgeting, and financial planning.
SOX Compliance & Audit
- Own inventory-related SOX controls, including control design, documentation, testing, and remediation.
- Perform and review control activities related to inventory transactions, reconciliations, and reporting.
- Support internal, external, and regulatory audits by providing inventory documentation, reconciliations, and walkthroughs.
- Address audit findings and implement corrective actions to strengthen inventory controls and compliance.
Regulatory & Quality Compliance
- Ensure compliance regulatory requirements related to pharmaceutical inventory handling, traceability, and record retention.
- Maintain accurate lot, batch, serialization, and expiry tracking across systems and 3PLs.
- Partner with Quality and Regulatory teams to support inspections and audits involving inventory.
Systems, Reporting & Process Improvement
- Act as subject matter expert for inventory-related ERP and WMS functionality.
- Lead or support system implementations, enhancements, and integrations with 3PL partners.
- Develop and maintain inventory KPIs and dashboards (e.g., inventory accuracy, reconciliation status, write-offs, audit findings).
- Identify and drive continuous improvement initiatives to enhance inventory accuracy, visibility, and control effectiveness.
Leadership & Cross-Functional Collaboration
- Lead, mentor, and develop inventory analysts or managers as applicable.
- Collaborate closely with Supply Chain, Manufacturing, Quality, Commercial, and Finance teams.
- Communicate inventory risks, trends, and performance metrics to senior leadership.
Preferred Qualifications & competencies
- Bachelor’s degree in accounting, Finance, Supply Chain, Business, or related field
- Extensive experience in inventory management, inventory accounting, or supply chain finance.
- Direct experience managing pharmaceutical inventory held at third-party logistics providers.
- Strong hands-on experience with SOX compliance, including control design, documentation, and audit support.
- Advanced knowledge of inventory accounting and financial controls.
- Strong understanding of outsourced contract logistics and a proven track record in supplier relationship management at a global level.
- Experience in pharmaceutical, biotech, medical device, or life sciences industries.
- Working knowledge of GMP, GDP, FDA/EMA regulations, and audit requirements.
- Experience with ERP systems such as SAP, Oracle, NetSuite, or similar.
- Prior experience serving as an audit lead or primary audit contact for inventory-related processes.
- Proficient in SAP S/4 Hana.
Skills & Competencies
- Exceptional analytical and reconciliation skills
- Strong attention to detail and documentation discipline
- Deep understanding of SOX and internal control frameworks
- Ability to manage complex inventory data and resolve discrepancies
- Excellent communication and stakeholder management skills
- High integrity and ability to operate in a highly regulated environment
It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
Please apply via the Internal Career Opportunities portal in Workday.
