Find Front desk Jobs in Dublin, D

Front Desk Facilities Coordinator
Apleona Ireland —Dublin, County Dublin
- €30,000–€32,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6h
Hotel Receptionist
Ashbourne House Hotel —Ashbourne, County Meath
- From €14.15 an hour
- Part-time
- English
- Hotel
- Front desk
Quick apply
1d
Salon Receptionist
Hair Loss Rehab —DUBLIN 2, County Dublin
- From €14.15 an hour
- Part-time
- Customer service
- Administrative experience
- Clinic
- Store discount
- Employee discount
Quick apply
1d
Concierge
Anantara —Dublin, County Dublin
- Full-time
- English
- Hotel
- Communication skills
Quick apply
Front Office Manager
Royal Marine Hotel —Dún Laoghaire, County Dublin
- Full-time
- Hospitality
- Hotel
- No degree
Quick apply
6d
Receptionist
National Rehabilitation University Hospital —Dublin, County Dublin
- €36,470–€56,018 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2h

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Front Desk Facilities Coordinator

Apleona Ireland -
Dublin, County Dublin

Quick apply

Job details

Permanent | Full-time
€30,000–€32,000 a year
6 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Front desk
Business
Communication skills
Property management

Full job description

Apleona is currently recruiting for a Front Desk Facilities Coordinator to work in Dublin South.

Working Pattern: Monday - Friday, 9am - 5.30pm

Main Duties & Responsibilities

Act as first point of contact for visitors, clients, contractors and suppliers, while providing a professional, welcoming and customer-focused service.
Answer, direct and respond to general enquiries from incoming calls
Manage incoming, outgoing post, courier deliveries and office correspondence.
Maintain meeting rooms, coordinate bookings, and assist with meetings, events and hospitality requirements.
Provide administrative support including, preparing correspondence, reports, presentations and meeting documentation.
Maintain electronic and paper filing systems ensuring records are accurate and up to date.
Coordinate office supplies and stationery.
Process supplier invoices, and match invoices against purchase orders, quotations and supporting documentation.
Monitor invoice approval workflows and follow up outstanding approvals, while liaising with suppliers regarding invoice queries and account reconciliations.
Assist with coding invoices and preparing payment schedules, while maintaining accurate financial records and reporting spreadsheets.
Coordinate the issue, return and tracking of building access cards, fobs and keys, and maintain accurate access registers and records.
Process access requests and coordinate access permissions with property managers and building management.
Assist in compiling client reports and management information and maintain databases and ensure accuracy.
Support KPI reporting and departmental performance tracking where required.
Ensure confidentiality of company and client information and maintain compliance with policies/procedures.

Qualifications & Experience

Minimum of 2-3 years' experience in an administrative, office coordination or front office role.
Experience working within property management, facilities management or a professional services environment would be advantageous.
Highly organised with excellent attention to detail, and ability to prioritise competing workloads.
Good numerical skills and experience working with invoices.
Proficient in Microsoft Office (Word, Excel, Outlook and Teams).
Ability to work independently and as part of a team.
Excellent communication and interpersonal skills.
Professional, reliable and proactive.
Experience working with property management software or financial systems would be advantageous.
Business Administration qualification or equivalent experience desirable.

We look forward to your application!

IND2

Quick apply

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